Gilpin Ambulance Auhtority Request for Proposal for Ambulance Billing Services

The Gilpin Ambulance Authority (GAA) is seeking comprehensive ambulance billing and accounts receivable management services through a Request for Proposal (RFP) issued for Gilpin County, Colorado. The procurement seeks a qualified billing agency to provide end-to-end billing services for their emergency medical services, which operate 24/7 with EMTs and paramedics from two stations. Key deliverables include claim submission to all payers, electronic data exchange with GAA's existing ePCR system, claim follow-up, denial management, patient billing and collections, comprehensive reporting, and compliance with state and federal regulations. The RFP was posted on November 1, 2025, with proposals due by November 14, 2025, at 5 PM Mountain Time. The evaluation will be conducted by Deputy Chief Bobby Putnam and Director Woolley, who will recommend a vendor to the GAA Board of Directors. Evaluation criteria will include vendor qualifications, experience, technical approach, fee structure, reporting capabilities, and references. The anticipated contract award is January 2, 2025, with a contract start date of February 2, 2026, for an initial one-year term with potential extension.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. The pricing structure will be determined by the vendor's proposed fee model, which may include a percentage of collections, a per-transport fee, or a hybrid approach. While no incumbent vendor is explicitly mentioned, the contract requires integration with GAA's existing electronic patient care reporting (ePCR) system. The billing services agreement indicates that compensation will be based on amounts outlined in a separate exhibit, with billing permitted no more than monthly. The contractor will be required to maintain specific insurance coverages, including workers' compensation, employer's liability, and commercial general liability insurance with substantial coverage limits. The contract is subject to annual appropriation of funds by GAA's Board of Directors and will be governed by Colorado state law. Although a specific budget range is not provided, the contract emphasizes the goal of maximizing revenue while maintaining high levels of integrity and patient care.