GFP Clothing - Annual Contract

The State of South Dakota's Office of Procurement Management is soliciting bids for an annual clothing contract (IFB #25IFB17169) for the Department of Game, Fish & Parks, effective from October 1, 2025, through September 30, 2026. The procurement seeks clothing items, with a specific focus on products requiring silk screen logo application, including badges and patches. Potential vendors must submit comprehensive sample materials during the bidding process, with detailed requirements for product specifications such as manufacturer catalog numbers, brand names, and item descriptions. The bid is structured as a competitive solicitation allowing brand name or equivalent products, with samples to be evaluated after the initial bid opening. Bidders must provide digital product images for potential inclusion in the state's e-Procurement system. The solicitation's key deadline is September 23, 2025, for bid submissions, with award to be made to the lowest responsible and responsive bidder meeting all specified requirements. Vendors will be evaluated based on product quality, pricing, past performance, and ability to meet detailed specification standards.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises, though the vendor manual suggests an emphasis on open competition and equal opportunity. Vendors must be registered in the state's electronic bidding system and comply with corporate registration requirements. While no specific incumbent vendors are mentioned, the contract allows for potential multiple item awards and reserves the state's right to reject any or all bids. The procurement manual indicates that contracts can extend up to five years, suggesting potential long-term opportunities for successful vendors. Though no precise budget range is specified in the provided documents, the contract is structured as an annual agreement with potential for renewal. Vendors must demonstrate compliance with state tax regulations, insurance requirements, and contractual obligations. Successful bidders will need to provide high-quality clothing items that meet the South Dakota Game, Fish & Parks Department's specific operational and branding requirements.