Genetec Door Access and Camera Upgrades

The City of Sun Prairie, Wisconsin, initiated Request for Bids (RFB) 18-IT25 for a comprehensive security system upgrade involving the replacement of existing door access control and camera systems with an integrated Genetec platform. The project encompasses software installation, including Genetec Security Center Base Package, Omnicast Professional Package, Synergis Pro Client Software (12 units), and Security Center Mobile app connections (2 units), along with server hardware featuring a 2U RackMount SATA Drive Server with RAID5 and Microsoft Server 2016 OS. The scope of work includes hardware deployment across five city locations: City Hall, West Side Community Building, EMS/Fire East, Public Works, and DMP/Genetec Intrusion Panel integration area. Key hardware components include Mercury IP controllers, reader boards, MultiClass HID card readers, Axis cameras, door controllers, and related access control equipment, totaling 80 camera connections. Bids were due by 2 p.m. on September 19, 2018, with a project completion deadline of November 30, 2018, and liquidated damages of $500 per day for delays beyond this date. Bidders were required to possess Genetec Unified Elite Partner status and provide minimum video storage of 32TB Raw/21.8TB Usable.

The procurement did not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Three vendors submitted responses: Pieper Electric/Systems Technologies of Middleton, Martin Security Systems of Green Bay, and Communications Engineering Company of Madison. Ultimately, Communications Engineering Company was selected as the intended awardee. The existing infrastructure involves integrating current door access and camera systems into the new Genetec platform, with provisions to repurpose existing equipment where possible. The contract requires comprehensive insurance coverage, including Worker's Compensation with statutory limits, Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, and Umbrella Liability of $5,000,000. Bidders were required to submit a bid security of 10 percent of the bid amount and would need to provide Performance and Payment Bonds equal to 100 percent of the bid amount upon award. While specific contract value was not disclosed in the documents, the extensive technical requirements and multi-site deployment suggest a significant investment in upgrading the city's security infrastructure.