Generator Maintenance - West Tennessee

The Tennessee Department of Military is seeking bids for a five-year generator maintenance contract for the Tennessee Army National Guard Army Aviation Support Facility located in Jackson, Madison County. The procurement involves comprehensive maintenance services for a Cummins Power diesel emergency standby generator (Model #150DSGAC) and an Eaton ATC-300 transfer switch. Required services include quarterly and annual preventative maintenance, inspections, repairs, load bank testing, and emergency response with 24-hour non-emergency and 4-hour emergency call response times. The bid opportunity is open from February 11, 2025, to February 28, 2025, with a mandatory site visit scheduled for February 18, 2025, at 9:00 AM Central Time at 2254 Westover Road. Bidders must submit pricing for maintenance services, testing, labor rates, and parts, with contractors required to bill parts, materials, and supplies at cost plus 15%. Evaluation will focus on the lowest cost responsive and responsible bidder, with contractors needing to provide detailed invoicing and documentation for all services rendered.

The contract does not explicitly designate specific set-aside requirements, but it does include provisions for diversity business participation reporting and compliance with the Iran Divestment Act. Bidders must provide documentation of Department of Revenue registration for sales and tax use or proof of exemption. The maximum contract liability is $50,000, with a potential 180-day extension beyond the initial 60-month term. Contractors must maintain various insurance coverages, including workers' compensation, commercial general liability, and automobile liability. The procurement requires compliance with Buy America provisions, Clean Air Act, and Federal Water Pollution Control Act. Invoices must be submitted to Military.Invoices@tn.gov or the Tennessee Army National Guard office in Nashville, with supporting documentation including service vouchers and job tickets. The State reserves the right to terminate the contract for convenience with 30 days' notice, and travel expenses will not be compensated.