Generator Maintenance, Testing, and Emergency Repair Services

The City of Bay City, Texas Public Works Department is requesting proposals for preventive maintenance, testing, and emergency repair services for 19 generator systems across municipal facilities including public safety, water and wastewater operations, communications, and airport, with proposals due July 31, 2026 at 2:00 PM.

The scope encompasses two preventive maintenance visits and one load bank test per generator annually, automatic transfer switch testing, and 24/7 emergency response with authorized non-routine repairs. All replacement parts must be new original equipment manufacturer parts or City-approved equivalents. Emergency response requirements mandate acknowledgment within 30 minutes and onsite arrival within two hours under normal conditions. Proposers must submit unit prices for preventive maintenance and load bank testing for each generator in Appendices A and B, and complete service rate schedules in Appendix C covering technician labor, travel time, mileage, parts and materials markup, rental equipment, and other applicable charges. The contract is requirements-based with unit pricing; the City does not guarantee minimum quantities of emergency or non-routine work.

The initial contract term is one year with potential renewal for up to three additional one-year terms subject to satisfactory performance and City approval. Renewal rate adjustments require submission with supporting documentation at least 60 days before the renewal date. The City may award to a single contractor or designate primary and secondary contractors to support service continuity.

Proposers must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, plus automobile liability, workers' compensation, and umbrella coverage as specified. A non-mandatory pre-proposal meeting is scheduled for July 23, 2026 at 11:00 AM in Bay City Council Chambers, with optional Microsoft Teams connection. Written questions are due July 24, 2026 at 4:00 PM. The City Council award is estimated for August 11, 2026.

Evaluation criteria are qualifications and relevant experience (30%), service capacity and emergency response (25%), preventive maintenance approach and documentation (20%), and cost proposal (25%).