Generator Maintenance & Repair Services at Lufkin State Supported Living Center (LFSSLC)

The Texas Health and Human Services Commission is requesting bids for generator maintenance and repair services at Lufkin State Supported Living Center in Pollok, Texas under IFB HHS0017573, with bids due July 29, 2026, at 10:30 a.m. and mandatory on-site visits July 13 and July 14, 2026. Attendance at one visit is required for bid eligibility.

The scope encompasses preventative maintenance, annual inspections, load bank testing, emergency repairs, parts replacement, and temporary backup generator provision for nine diesel generators and associated switchgear ranging from 7.5 kW to 250 kW across multiple facility locations. The contractor must be located within 150 miles of LFSSLC, respond to emergency calls within one hour and non-emergency calls within 24 hours, and comply with manufacturers' specifications and NFPA codes. All personnel must pass comprehensive Texas Department of Public Safety background checks prior to work. The contractor must provide three verifiable references for similar services within the past five years and demonstrate a minimum of two years relevant experience.

The contract runs from September 1, 2026, through August 31, 2030, with no renewal options but a potential one-year extension at HHSC's sole discretion. Pricing must be submitted on Exhibit C as firm, fixed prices for the contract duration, covering all labor, materials, equipment, and supplies, with parts markup capped at 20 percent. Price adjustments are permitted only at HHSC's discretion based on Consumer Price Index changes and require prior approval. Insurance requirements include workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000).

Questions are due July 17, 2026, at 5:00 p.m., with responses posted by July 22. Bidders must submit Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), and conditionally Exhibit F (Texas Identification Number application) and addendum acknowledgements. Both HHSC and the Department of State Health Services may use any resulting contract. No incumbent is identified, and no guarantee of volume or compensation is provided.