Generator Maintenance Mt. Carmel

The Tennessee Department of Military is seeking a generator maintenance contractor for the Armed Forces Reserve Center located in Mt. Carmel, Hardeman County. The procurement involves comprehensive maintenance services for one Generac Emergency Standby Generator (Model #11584200100) and two Generac Automatic Transfer Switches (300 Amp and 100 Amp). Specific deliverables include five annual preventive maintenance visits, fifteen quarterly preventive maintenance visits, load bank testing, emergency and non-emergency repairs, and technician services. The contractor must provide responsive service, with 24-hour response for non-emergency calls and 4-hour response for emergency situations. A mandatory site visit is scheduled for February 25, 2025, at 10:00 AM EST, and all bid responses must be submitted through the Supplier Portal, by mail, or hand-delivered by March 11, 2025, at 2:00 PM CDT. Evaluation will focus on the lowest cost responsive and responsible bidder meeting all specified technical requirements.

The contract has a five-year term beginning April 20, 2025, with a maximum liability of $50,000 and potential extension of up to 180 additional days. Respondents must be registered with the Tennessee Department of Revenue and the State's Supplier Portal, with a requirement for diversity business participation documentation. Contractors must maintain specific insurance coverages, including workers' compensation, commercial general liability ($1M per occurrence/$2M aggregate), and automobile liability ($1M). The procurement includes Buy America provisions mandating U.S.-produced materials for infrastructure projects. Pricing will be structured with unit pricing for each line item, with materials and expendable supplies for routine inspections included at no additional charge, and parts billed at contractor's cost plus 15%. Contractors will be required to submit detailed, itemized invoices and maintain current profile information in the state's Supplier Portal system.