Generator and Fire Pump Maintenance and Repair

Monroe County, New York, Division of Purchasing is requesting bids on generator and fire pump maintenance and repair services covering emergency standby infrastructure across multiple county departments, with bids due October 15, 2026 at 11:00 a.m. and written questions due by noon on October 7. The county maintains M/WBE/SDVOB participation goals with specific documentation or waiver requirements; all bids must include an MBE/WBE/SDVOB Utilization Plan.

The scope encompasses comprehensive preventative maintenance inspections, services, and supplemental load bank testing across over 60 generator units and fire pump systems of varying kilowatt capacities serving Monroe Community Hospital, Frederick Douglass Greater Rochester International Airport, Monroe County Sheriff Department, Department of Environmental Services, Monroe County Public Safety, Monroe County Parks Department, and Seneca Park Zoo. Work must comply with NFPA 110 and NFPA 25 standards and OEM specifications. Service codes include generator inspections, oil changes, and battery replacements (GSVC1–4); annual and triennial load bank testing (LBT1–2); thermal analysis and load transfer testing (TA-LT); and fire pump annual maintenance and battery replacement (FPSVC1–2). Bidders must submit unit pricing for all line items, fixed hourly billing rates for out-of-scope follow-up repairs, and emergency service travel mileage calculated from the contractor's primary office address. All laboratory diagnostic reports and test data must be submitted to the Authority Having Jurisdiction within 30 days of work completion.

The contract period runs from award through October 31, 2027, with options to renew for up to four additional twelve-month periods by mutual consent. The county will award to the lowest responsive and responsible bidder based on total bid amount. Bid submissions must include a signed original and one copy, debarment and equal pay certifications, unit price sheets, NYS Workers' Compensation and Disability insurance forms, and the MBE/WBE/SDVOB Utilization Plan with documentation or waiver. Bid security is not required. The Authority Having Jurisdiction must be notified prior to and immediately following any servicing or testing.