General Maintenance for Orange County Public Health Laboratory (OCPHL) and Emergency Medical Services (EMS)

The County of Orange Health Care Agency is seeking competitive bids for general maintenance services for the Orange County Public Health Laboratory (OCPHL) and Emergency Medical Services (EMS), with a fully electronic solicitation process. The procurement covers comprehensive maintenance for laboratory and biomedical equipment, including preventative maintenance, on-site inspections, repairs, and calibrations for various instruments such as centrifuges, refrigerators, microscopes, biological safety cabinets, scales, and reverse osmosis units. Potential bidders must submit electronic bids through the County's online bidding system by November 29, 2024, at 4:00 pm, with all questions required to be submitted by October 17, 2024. The contract will span from January 1, 2025, through December 31, 2027, with potential renewal options. Vendors must meet rigorous regulatory standards, including compliance with California state regulations, Joint Commission of Accreditation of Healthcare Organizations (JCAHO), Centers for Disease Control and Prevention (CDC), National Institute of Health (NIH), and Occupational Safety and Health Administration (OSHA) guidelines. Successful contractors must provide detailed service reports, maintain proper certifications, and ensure all equipment is calibrated and functioning to specified standards.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement covers jurisdictions in Orange County and San Francisco City, with services focused on public health and emergency medical facilities. While specific budget details are not disclosed, the contract is structured as a firm fixed-fee agreement with no price increases permitted during the first contract year. Any subsequent price adjustments will require documented proof of cost increases and a minimum 30-day advance notice. The contract includes a cooperative program that potentially allows other governmental and non-profit entities to utilize the contract's pricing structure. The contractor will be responsible for all maintenance-related expenses, including labor, travel, tools, testing equipment, cleaning, inspections, and calibrations. Electronic funds transfer (EFT) is offered as a payment option, and the total contract amount is currently marked as to be determined (TBD), indicating flexibility in the final contract value.