Gateway Preparatory Academy- Lighting

Gateway Preparatory Academy, a charter school in Utah, is issuing an Invitation for Bids (IFB) for the removal and replacement of existing lighting fixtures with upgraded, energy-efficient LED systems and modern lighting controls throughout its 93,930 square-foot facility located in Enoch, Utah. The project scope encompasses the safe disconnection and removal of all designated existing lighting fixtures, proper disposal of removed materials, supply and installation of new LED lighting fixtures meeting manufacturer specifications, integration of dimming switches and advanced lighting controls, and comprehensive testing and commissioning of all installed systems. The retrofit involves 613 total fixtures across multiple areas including classrooms, hallways, offices, restrooms, gymnasium, library, kitchen, and portable facilities, with specifications including LED 2x4 flat panel troffers, 8-foot LED strip lighting, LED linear fixtures, LED 6-inch can downlights, LED lowbay fixtures, and dimmer switches. The project is projected to achieve 31.9 percent average energy savings, with estimated annual kilowatt-hour savings of 16,948.74 kWh and an annual cost reduction of $2,033.85. Bidders must be licensed, insured, and in good standing to perform electrical work in Utah, with all work required to comply with the National Electrical Code (NEC), local jurisdiction requirements, and OSHA safety standards. The deadline for submitting questions is Thursday, April 30, 2026, by 5:00 PM, with sealed bids due Wednesday, May 5, 2026, by 5:00 PM, directed to Adam Bealer at adambealer@gpacharter.org. The project must be completed on or before June 20, 2026, with work not beginning prior to May 22, 2026. Award will be made to the responsive and responsible bidder with the lowest cost, and bidders may request that non-pricing information be protected as business confidential.

The procurement does not indicate specific set-aside designations or restrictions limiting bidder eligibility to particular organization types or disadvantaged enterprises based on the available documentation. No incumbent vendors or current contractors are identified in the solicitation materials. Standard terms and conditions established by the State of Utah Agency are non-negotiable and include requirements for workers' compensation insurance, commercial general liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate, commercial automobile liability insurance of $1,000,000 per occurrence if applicable, E-Verify employment verification, compliance with federal and state employment laws, F.O.B. Destination Freight Prepaid delivery terms, 30-day payment terms from invoice receipt, and six-year record retention requirements. The State reserves the right to terminate the contract without cause upon 30 days' written notice, and remedies for non-conforming deliverables include repair, replacement, or refund at contractor expense. While specific pricing and budget information are not disclosed in the solicitation documents, the energy audit quote serves as the technical specification basis and indicates the scope and scale of the required LED retrofit project. Prospective bidders are responsible for reviewing all solicitation documents and may submit bids directly to Adam Bealer at adambealer@gpacharter.org, with contract award notifications to be provided directly by Gateway Preparatory Academy rather than posted on the state procurement website.