Gate Valves

The City of Madison, Wisconsin, through its Purchasing Services division and on behalf of Madison Water Utility, issued Request for Quotation (RFQ) #5019-0-2021-BG for the procurement of gate valves. The solicitation seeks resilient wedge gate valves in five specific line items: two 4-inch mechanical joint (MJ) gate valves, twenty 6-inch MJ gate valves, forty 6-inch MJ valves with RS Alpha ends, ten 8-inch MJ gate valves, and two 12-inch MJ valves with RS Alpha ends. Acceptable manufacturers include Kennedy, Mueller, Clow, and AFC, with all valves required to meet AWWA C509 or C515 standards. The evaluation criteria encompass multiple factors including cost, quality, workmanship, warranty, delivery, past performance, and service reputation. Key procurement dates included a June 9, 2021 deadline for questions, with answers provided by June 14, 2021, and quotations due by June 18, 2021, at 2:00 PM CST. Pricing must include all shipping charges, with delivery to Madison Water Utility's facility at 110 South Paterson Street, Madison, Wisconsin, requiring at least 24-hour notice prior to delivery.

The solicitation did not impose strict restrictions on vendor participation, though the City of Madison offers a local preference purchasing policy that grants scoring preferences to registered local vendors. No specific set-aside designations for disadvantaged enterprises were explicitly noted in the documentation. The procurement resulted in awards to two vendors: American Flow Control and Ferguson, with American Flow Control submitting the lowest total bid at $57,431.48 and Ferguson bidding $23,277.00 for the items they could supply. The solicitation was not limited to local vendors, as indicated by the "Local Vendor: No" designation for awarded bidders. Vendors were required to provide information on delivery timeframes, price firmness for one year, and any available volume discounts or payment terms. Valve accessory kits, fastening components, and valve box adaptors were to be procured separately under different solicitations. The total procurement value varied based on vendor responses, with multiple line items and specific valve specifications driving the overall contract value.