GameTime Playground Replacement Parts & Accessories

Sarasota County is conducting a sole source procurement for GameTime playground replacement parts and accessories through a potential three-year contract with GameTime DBA Dominica Recreation Products Inc. The procurement specifically targets replacement parts and accessories for existing GameTime playground equipment located within Sarasota County, with a focus on maintaining current playground infrastructure. The solicitation was posted on April 15, 2025, with a response deadline of April 18, 2025, at 5:00 pm, requiring electronic submission through the ProcureNow portal. The county reserves the right to cancel the sole source procurement and convert to a competitive solicitation if other vendors can demonstrate the ability to supply substantially similar products or services. Key objectives include ensuring consistent and compatible replacement parts for existing playground equipment, with the procurement managed by Sofia Salazar, a Procurement Specialist in the Sarasota County Office of Financial Management. Potential respondents must be specifically authorized by GameTime DBA Dominica Recreation Products Inc to sell their products and services, and must complete an Intent to Sole Source Response form with supporting documentation.

The procurement is strictly limited to vendors authorized by GameTime, effectively creating a restricted vendor pool that excludes unauthorized respondents. Based on the Authorized Representative Letter dated April 11, 2025, Dominica Recreation Products, Inc. is certified as the exclusive representative authorized to sell, distribute, and install GameTime products in Florida and Georgia. No specific set-aside designations for disadvantaged enterprises were mentioned in the documentation. The current incumbent vendor is Dominica Recreation Products Inc., which is the sole authorized distributor for GameTime products in the region. While no explicit award value or budget range was specified in the documents, the three-year contract duration suggests a stable procurement arrangement. The corporate documentation, including a resolution signed by Roger R. Posacki, President and CEO of PlayCore Wisconsin, Inc., provides official corporate endorsement for Clint T. Whiteside, GameTime's Director of Sales Administration, to enter into agreements and execute documents related to this procurement opportunity.