Game Damage Materials, Wood Posts and Stays

The State of Colorado Department of Natural Resources, Division of Parks and Wildlife, issued Invitation for Bid (IFB1 2017-0176) for the procurement of treated wood posts and stays used for game damage materials. The solicitation seeks competitive bids for four types of 5-inch diameter treated wood posts in lengths of 7, 8, 10, and 12 feet, with annual quantities ranging from 120 to 6,000 units depending on length, and two types of treated wood stays consisting of 3-inch diameter 8-foot stays (150 to 1,050 units annually) and 2-inch by 2-inch by 48-inch stays (600 to 4,000 units annually). All materials must be Lodgepole or Ponderosa pine treated in accordance with American Wood Preservers' Association Standard U1, Commodity Specification B, with chromate copper arsenate (CCA) to Use Category UC4A specifications, delivered in specified bundle quantities to the Escalante State Wildlife Area in Delta, Colorado, within 30 days of request. Bidders were required to submit sealed bids by mail or hand delivery including pricing pages organized in tiered quantity brackets, specification verification sheets, vendor information forms, certificates of insurance, and W-9 forms, with the written inquiry deadline of March 9, 2017, and bid responses due by March 20, 2017, at 1:00 p.m. MST, with award expected by March 23, 2017. The contract term is 12 months with firm pricing through February 28, 2018, and the State reserves the right to renew for up to four additional 12-month periods not to exceed 36 months total, with rate adjustments limited to the lesser of average Consumer Price Index increases or five percent annually. The State intends to make multiple awards to multiple vendors ranked by price, with first-ranked vendors serving as the primary supplier based on availability, and the State reserves the right to reject full or partial loads for mold, rot, thickness variance, flexion, and cracks.

Service Disabled Veteran-Owned Small Businesses (SDVOSBs) registered with the Center for Veteran Enterprise or the U.S. Department of Veterans Affairs are eligible to receive a 5 percent bid preference, and Colorado resident bidders may receive a preference against nonresident bidders based on reciprocal arrangements. Required insurance includes workers' compensation, commercial general liability of $1,000,000 per occurrence with the State named as additional insured, and automobile liability insurance of $1,000,000 combined single limit, all with 45-day cancellation notice provisions. Bidders must comply with all applicable federal and state laws including employment eligibility verification requirements under the E-Verify Program and indemnify the State against claims arising from patent or copyright infringement or vendor negligence. Payment is made on a reimbursement basis following delivery and acceptance by the Colorado Parks and Wildlife project manager, with all costs including delivery and freight to be included in the final bid price, and the State assuming no freight charges. While no specific budget range or award value is stated in the solicitation documents, the contract pricing will be determined through competitive bidding with annual estimated quantities provided for cost calculation purposes.