IFB1 2017_0176 Treated Wood Posts - Version 2.docx.pdf

State of Colorado Invitation for Bid

IFB1 2017*0176 – Version 2

BIDS DUE: March 20, 2017 at 13:00 pm MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders: Please read the bid thoroughly before submitting a bid response.

Issuing Office This Information for Bid (IFB1) issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation will be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms for Treated Wood Posts:

WOOD POSTS:

5” in diameter and 12’ in length (3,000 to 6,000 per year)

5” in diameter and 10’ in length (320 to 1,000 per year)

5” in diameter and 8’ in length ( 120 to 1,500 per year

5” in diameter and 7’ in length ( 120 to 1,000 per year

The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms for Treated Wood Stays: WOOD STAYS

3” in diameter and 8’ in length (150 to 1,050 per year)

2”x2” by 48” in length (600 to 4,000 per year)

The Quantities listed are projected estimates of need based on 5-year data. This is a multi-year bid with projected estimates to change year to year.

It is the intent of Colorado Parks and Wildlife to make multiple awards to multiple vendors from this solicitation.

Each awarded vendor will be ranked according to low price, second lowest price, etc. Awarded vendor #1 will be CPW’s first choice to purchase the posts and stays from, but if Vendor #1 doesn’t have posts and stays readily available to ship, then CPW will elect to purchase from Vendor #2, etc.

Depending on the number of bids received, it is at the sole discretion of CPW to award to a selected number of vendors.

file://///dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Information for Bid

Page 2 of 16 IFB1 2017*0176

It is at the Sole Discretion of Colorado Parks and Wildlife (CPW) to refuse a full or partial load based on the specifications listed ie: due to mold, rot, thickness, flexion and cracks through the core. If a full or partial load is rejected, CPW will not incur any additional shipping and/or freight charges.

Treated Wood Post Material Specifications

5” in diameter – 7’, 8’, 10’, and 12’ lengths of treated wood posts

Quantity Needed Up to a total of 9,500 per year

Post Description Minimum 5” tops

Posts shall not vary more than 20% in thickness from top to bottom

Flexion shall not exceed 2 inches when measured with a plumb line anchored top to bottom

Posts shall be tightly steel banded in bundles of 40 posts per bundle (bunk)

Posts shall be Lodgepole or Ponderosa pine with outer bark completely removed

No patch of inner bark wider than 1 inch and longer than 6 inches will be accepted

Also, post/stay shall have less than a 3” bend

Green Timber or Timber with Beetle or other insect killed material will be accepted as long as the posts are strong and considered a good product, with only slight cracks, and not signs of Mold or rotted materials

If a post doesn’t meet standards then they will be rejected and requests for new materials will be made

Posts shall be treated in accordance with the latest revision of the American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A

40 POSTS / Banded Bundle

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Treated Wood Stay Specifications

3” in diameter – 8’ length of treated wood stays

Quantity Up to a total of 1,050 per year Stay Description Posts/Stays shall not vary more than 20% in thickness from top to bottom

Flexion shall not exceed 2 inches when measured with a plumb line anchored top to bottom

Posts/Stays shall be Lodgepole or Ponderosa pine with outer bark completely removed.

Also, post/stay shall have less than a 3” bend

Green Timber or Timber with Beetle or other insect killed material will be accepted as long as the posts are strong and considered a good product, with only slight cracks, and no signs of Mold or rotted materials

If a post/stay doesn’t meet standards then they will be rejected and requests for new materials will be made

Posts shall be treated in accordance with the latest revision of the American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A

Rough estimate of 150 per bundle – similar to the picture below

Page 4 of 16 IFB1 2017*0176

2” x 2” x 48” Treated wood stays

Quantity Up to a total of 4,000 per year Stay Description Posts/Stays shall not vary more than 20% in thickness from top to bottom

Flexion shall not exceed 2 inches when measured with a plumb line anchored top to bottom

Posts/Stays shall be Lodgepole or Ponderosa pine with outer bark completely removed.

Also, post/stay shall have less than a 3” bend

Green Timber or Timber with Beetle or other insect killed material will be accepted as long as the posts are strong and considered a good product, with only slight cracks, and no signs of Mold or rotted materials

If a post/stay doesn’t meet standards then they will be rejected and requests for new materials will be made

Posts shall be treated in accordance with the latest revision of the American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A

Rough estimate of 100 per bundle – similar to the picture below

Page 5 of 16 IFB1 2017*0176

Delivery

All Deliveries must be made to:

Colorado Parks and Wildlife

(ESCALANTE STATE WILDLIFE AREA)

Delta Office

5323 Sawmill Mesa Rd.

Delta, CO 81416

INVOICE/RECEIPT PAYMENT INFO must be sent to:

Colorado Parks and Wildlife Montrose Office

2300 S. Townsend Avenue Montrose, CO 81401

Attn: Bryan Westerberg EMAIL: bryan.westerberg@state.co.us

Deliveries must be made within 30 days of request. All requests will be made in full truck load quantities. Multiple deliveries will be requested on an as needed basis.

Insurance Required

The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

Page 6 of 16 IFB1 2017*0176

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

5) The State of Colorado shall be named as additional insured on the Commercial General Liability (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

6) The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

Inquiries Prospective proposers may make written inquiries concerning the solicitation. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife (See above for contact information)

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007 An amendment will be posted on the ColoradoVSS; see below. The amendment will respond to all questions submitted.

Amendments to Invitations for Bid In the event it should be necessary to revise any portion of this Invitation for Bid, addenda will be posted on the ColoradoVSS; website (see below).

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Solicitation Schedule

Bid Posted February 28, 2017

Written Inquiry Deadline March 9th, 2017 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

March 10th, 2017 by 3pm MST

Bid Closes March 20th, 2017 at 1pm MST

Bid Award Expected by end of business day on March 23th, 2017.

Term Prices must remain firm for the first 12 months or February 28, 2018. At the State’s option, the State may choose to renew this award for an additional 4, 12 month periods, not to exceed a total of 3 years (36 months) or January 31, 2020. If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for an additional year.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documentation for the rate increase a minimum of 30 days prior to the start of the next 12-month term, January 28, 2019. The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.

Measurement and Payment Payment for the solicited commodity will occur on a reimbursement basis, following the delivery and acceptance of the product(s) by the Colorado Parks and Wildlife project manager.

Bid Submittal The bid submission due date for this IFB is March 20, 2017 at 13:00 MST. Bids will only be accepted by mail (USPS, Fed Ex, UPS, etc.) or hand-carried and will need to be sent to the Colorado Parks and Wildlife Purchasing Agent:

Lisa Hollerbach, Purchasing Agent Department of Natural Resources Purchasing Office

1313 Sherman Street #618 Denver, CO. 80203

Phone: (303) 866-3203 X4695 Email: dnr_cpw_bids@state.co.us

EMAILS are not an acceptable submission format for an Invitation for Bid.

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A responsive bid must include all PRICING and VENDOR INFORMATION pages of this Invitation for Bid document as outlined below under SUBMITTAL.

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and they will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Information for Bid, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService http://www.colorado.gov/spo

Page 9 of 16 IFB1 2017*0176 total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Information for Bid must submit their proposal that includes:

1) The Bid Pricing & Warranty (Pages 10-11)

2) The Specification Verification Sheet(s) (Pages 12-15)

3) The Vendor Information Sheet (Page 16)

4) Insurance Certificate and

5) Current Vendor W-9, if applicable, by one of the following methods:

Delivery via USPS or other courier services or;

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

IFB1 2017*0176, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1 through #5 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1 through #5 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 (Required if not registered in VSS)

Page 10 of 16 IFB1 2017*0176

SUBMITTAL

WOOD POSTS:

Item Price/Each –

5” in diameter and 12’ in length of treated wood posts

(total 3,000-4,500 price for each post) $___.______

(total 4,501-6,000 price for each post) $___.______

Total cost for (3,000-4,500):

Total Cost for (>4,501 with no limit of posts/year)

Item Price/Each –

5” in diameter and 10’ in length of treated wood posts

(total 320-500 price for each post) $___.______

(total 501-1,000 price for each post) $___.______

Total cost for (320-500):

Total Cost for (>501 with no limit of posts/year)

WOOD POSTS:

5” in diameter and 8’ in length of treated wood posts

(total 120-750 price for each post) $___.______

(total 751-1,500 price for each post) $___.______

Total cost for (120-750):

Total Cost for (>751 with no limit of posts/year)

Item Price/Each –

5” in diameter and 7’ in length of treated wood posts

(total 120-500 price for each post) $___.______

(total 501-1,000 price for each post) $___.______

Total cost for (120-500):

posts/year)

Page 11 of 16 IFB1 2017*0176

WOOD STAYS:

3” in diameter and 8’ length of treated wood stays

(total 150-500 price for each post) $___.______

(total 501-1,050 price for each post) $___.______

Total cost for (150-500 posts/year):

posts/year)

2”x2” by 48” in length of treated

Wood stays.

(total 600-900 price for each post) $___.______

(total 901-4,000 price for each post) $___.______

Total cost for (600-900 posts/year):

Total Cost for (>901 with no limit of posts/year)

Warranty Information

5” in diameter of 7’, 8’, 10’, and 12’ treated wood posts

Warranty time period

What does the warranty cover?

2” x 2” x 48” treated wood stays and 3” in diameter of 8’ treated wood stays

Warranty time period

What does the warranty cover?

Page 12 of 16 IFB1 2017*0176

Specification Verification – Treated Wood Posts

Description

5” in diameter – 7’, 8’, 10’ and 12’ lengths of treated round wood posts

Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: Up to a total of 9,500 posts per year Yes No If No, Identify your bid item specifications

Post Description Minimum 5” tops

Posts shall not vary more than 20% in thickness from top to bottom

Flexion shall not exceed 2 inches when measured with a plumb line anchored top to bottom

Posts shall be tightly steel banded in bundles of 40 posts per bundle (bunk)

Posts shall be Lodgepole or Ponderosa pine with outer bark completely removed

No patch of inner bark wider than 1 inch and longer than 6 inches will be accepted

Posts shall have less than a 3” bend

Green Timber or Timber with Beetle or other insect killed material will be accepted as long as the posts are strong and considered a good product, with only slight cracks, and not signs of Mold or rotted materials

If a post doesn’t meet standards then they will be rejected and requests for new materials will be made

Posts shall be treated in accordance with the latest revision of the American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A

Page 13 of 16 IFB1 2017*0176

Delivery Able to deliver to CPW’s Delta Office, Escalante State Wildlife Area (5323 Sawmill Mesa Rd.

Delta, CO 81416) upon order request?

Pricing Are you able to hold firm your bid pricing for 12 months, until February 28, 2018?

Page 14 of 16 IFB1 2017*0176

Specification Verification – Treated Wood Stays

Description 3” in diameter – 8’ lengths of treated round wood stays

Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: Up to a total of 1,500 per year item specifications

Stay Description Posts/Stays shall not vary more than 20% in thickness from top to bottom

Posts/Stays shall be Lodgepole or

Also, post/stay shall have less than a 3” bend accepted as long as the posts are strong and considered a good no signs of Mold or rotted materials

If a post/stay doesn’t meet standards then they will be rejected and requests for new materials will be made

American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to

Rough estimate of 150 per bundle – similar to the picture

Delivery Able to deliver to CPW’s Delta Office (5323 Sawmill Mesa Rd.

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Description 2”x 2”x 48” treated wood stays

Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: Up to a total of 1000 per year item specifications

Stay Description Posts/Stays shall not vary more than 20% in thickness from top to bottom

Posts/Stays shall be Lodgepole or

Also, post/stay shall have less than a 3” bend accepted as long as the posts are strong and considered a good no signs of Mold or rotted materials

If a post/stay doesn’t meet standards then they will be rejected and requests for new materials will be made

American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to

Rough estimate of 100 per bundle – similar to the picture

Delivery Able to deliver to CPW’s Delta Office, Escalante State Wildlife Area (5323 Sawmill Mesa Rd.

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Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non-responsive.

Registered on VSS? Yes No If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included copies of the Workers’ Compensation Insurance, Commercial General Liability $1M (with the State of Colorado named as additional insured and Colorado Parks and Wildlife as cert holder) and Automobile Liability Insurance $1M? Yes No If no, ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will NOT pay for shipping and/or freight.