Gamble House Pond Maintenance

The City of Pasadena Department of Parks, Recreation and Community Services is seeking a vendor to provide comprehensive maintenance services for the pond at The Gamble House, located at 4 Westmoreland Pl., Pasadena, CA 91103. The contract will run from July 1, 2024, to June 30, 2025, with specific maintenance requirements including weekly services such as filter cleaning, intake basket clearing, debris removal, pump operation checking, water plant trimming, algae control, water changes, and aquatic life inspection. Vendors must submit electronic proposals through the City's eProcurement Portal by 3:00 pm on June 13, 2024, following a mandatory pre-proposal meeting scheduled for June 4, 2024, at 10:00 am. The pricing structure requires a monthly service fee covering weekly services and potential replanting costs, which include replacing 12 trays of lilies, adding 100 bunches of Anacharis, replacing 3 bog plant containers, and replenishing goldfish and mosquito fish as needed. Contractors must be registered with the California Department of Industrial Relations and prepared to provide documentation such as business licenses, tax identification, and insurance certificates within 10 calendar days of notification.

The contract opportunity appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with equal employment opportunity provisions and non-collusion declarations. Contractors will need to meet various municipal requirements, including prevailing wage rates and construction and demolition waste management ordinances. The project is entirely funded by the City of Pasadena, with vendors required to complete forms including a Vendor Questionnaire, Project Workforce Utilization form, and Current Permanent Workforce Utilization form. While specific budget details are not explicitly stated, the comprehensive maintenance requirements suggest a contract of moderate complexity and value. Potential bidders must submit detailed documentation, including a Unique Entity Identifier from SAM.gov, and demonstrate relevant experience through a Relevant Experience Form detailing up to five previous projects. The city will likely evaluate proposals based on technical capabilities, past performance, and ability to meet the specific pond maintenance requirements outlined in the solicitation.