G15-503783 ALDOT Highway Maps Bid

The Alabama Department of Transportation (ALDOT) is seeking bids for a contract to print highway maps through a competitive solicitation process. The procurement is structured as an "all or none" award to the lowest responsible bidder, with an initial 12-month contract period and potential extensions for up to four additional 12-month periods. Vendors must submit proposals electronically through the AlabamaBuys supplier portal, with all questions to be submitted by April 18, 2025, and the final bid due date set for April 24, 2025. Bidders are required to provide new, unused materials of recent manufacture that are suitable for their intended purpose, with all deliverables to be completed within 30 days of purchase order receipt. The specific technical requirements mandate that all highway maps must meet ALDOT's specifications, though precise details are not fully elaborated in the provided documents. Freight will be F.O.B. destination, with all associated charges to be included in the bid prices. The procurement process requires vendors to follow strict submission guidelines, including mandatory registration in Alabama Buys and adherence to electronic submission protocols.

While the documents do not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, they do include standard state procurement requirements such as E-Verify program enrollment and prohibitions against economic boycotts. The contract includes provisions for potential price adjustments with proper documentation of material or labor cost increases, subject to written approval from both the state and supplier. The procurement's continuation is contingent upon legislative fund appropriation, and ALDOT reserves the right to procure goods from alternative sources if a supplier defaults, which could result in supplier suspension or debarment. No specific incumbent vendors or existing infrastructure integration requirements are mentioned in the available documentation. The documents do not provide a precise budget range or award value for the highway map printing contract. Vendors should be prepared for comprehensive compliance with Alabama state procurement regulations, including legal jurisdiction exclusively in Montgomery, Alabama, and adherence to the standard terms and conditions outlined in the attached boilerplate document.