FY27 Waste Collection and Disposal Services

The Texas Health and Human Services Commission (HHSC) is requesting bids for routine and non-routine waste collection and disposal services at Richmond State Supported Living Center (RSSLC) in Richmond, Texas, under IFB HHS0017412, with responses due August 20, 2026, at 10:30 a.m. Central Time; the question deadline was August 5, 2026.

The scope encompasses on-call garbage and trash removal with provision of compactors, dumpsters, and all necessary equipment for refuse processing and transportation. The contractor must place at least six compactors and deploy six 40-yard dumpsters (or 30-yard alternatives) plus one open-top 40-yard dumpster across campus. Services are performed Monday through Friday, 8 a.m. to 5 p.m., with response to service calls within four hours and emergency same-day pickup available at no additional cost when equipment fails. Bidders must demonstrate a minimum of five years of relevant experience; assigned personnel must hold at least three years of relevant experience with proper licensing from TXDMV and TCEQ compliance. A minimum of three verifiable references for similar contracts within the last three years is required.

The anticipated contract start date is September 1, 2026. The initial contract term runs September 1, 2026, through August 31, 2030, with no renewal options but potential one-year extensions at HHSC's discretion. Pricing must be firm and fixed for the contract duration, submitted on Exhibit C Pricing Sheet, covering all labor, equipment, materials, supplies, and related expenses. Historical spending for the same services from September 1, 2022, through August 31, 2026, was $372,555.67, provided as a guideline only.

The contractor must maintain comprehensive insurance coverage including Workers' Compensation ($1 million per occurrence), Commercial General Liability ($1 million per occurrence/$2 million aggregate), Commercial Automobile Liability ($1 million combined single limit), Professional Liability ($1 million), and Umbrella Liability ($1 million), with HHSC named as additional insured. Pricing adjustments may occur at HHSC's sole discretion using Consumer Price Index formulas or Federal Minimum Wage increases, with supporting documentation required. All responses must include completed Exhibits A (HHS Solicitation Affirmations), C (Pricing Sheet), and D (Bidder Reference Form), plus financial capability documentation and background check completion.