ESBD_543500_1785417355550_Exhibit_E_Online_Bid_Room_Information_v.1.4.pdf
PDF 107 KB Posted
- Attached to
- FY27 Waste Collection and Disposal Services
- Solicitation number
- HHS0017412
- Issued by
- Texas
About this file
This document is an instructional exhibit from the Texas Health and Human Services (HHS) Commission regarding electronic bid submission procedures for state solicitations. The exhibit provides detailed guidance on accessing and utilizing the optional HHS Online Bid Room portal for submitting responses to solicitations, including the FY27 Waste Collection and Disposal Services contract opportunity. The document emphasizes that use of the online bid room is voluntary and that all submissions, regardless of method, must comply with the specific requirements outlined in the solicitation package. Bidders must submit responses by the deadline identified in the solicitation, and late submissions will not be accepted. Site visits, bidders' meetings, response dates, and contract terms are to be identified in the primary solicitation documents rather than this exhibit.
The second paragraph addresses access and registration procedures rather than pricing, funding, or award information. All prospective bidders must complete a multi-step registration process through IAMOnline, beginning with account creation using an email address as the external user ID. Applicants with prior access to HHS portals must register with a different email address, as the system does not permit duplicate email accounts. The registration process may require several days for approval by an Agency Sponsor, and users have only seven days to activate their accounts after receiving registration emails. Technical difficulties or issues with the optional online submission method are not valid grounds for protesting contract awards. Additional support is available through the HHS Help Desk at 512-438-4720 or 855-435-7181 (toll-free) during business hours.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E
HHS Online Bid Room Information
HHS0017412
Bids/responses for this solicitation may be submitted electronically using the HHS Online
Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid
Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the
Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .