FY27 to FY29 -IVHQ - Air Filters

The Illinois Veterans Home Quincy is soliciting bids for MERV 8 pleated and MERV 15 pocket air filters on an as-needed basis for the three-year period from contract execution through June 30, 2029, with bids due July 8, 2026. Award will be made to the lowest responsible bidder based on total cost across all line items; bidders must price all items or face disqualification.

The scope includes seven sizes of MERV 8 pleated filters (ranging from 8.875" × 24.125" × 1" to 8.875" × 61.125" × 1") and two configurations of MERV 15 pocket filters (24" × 12" × 18" with 3 pockets and 24" × 20" × 18" with 6 pockets). Total three-year quantities are 780, 2,460, 765, and 1,728 units of the larger pleated sizes respectively; 36 units each of three smaller sizes; 150 units of the 3-pocket configuration; and 350 units of the 6-pocket configuration. Delivery must occur within 30 days of individual orders to 1707 North 12th Street, Quincy, Illinois 62301, FOB Destination with delivery costs included in pricing.

The contract establishes firm pricing with a total maximum amount to be determined by the State prior to execution. No subcontracting is permitted. The vendor must carry General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Worker's Compensation Insurance as required by law, with the State named as additional insured. Performance must occur in the United States. The Standard Illinois Certifications document imposes 34 distinct certification requirements covering vendor eligibility, legal compliance, ethical standards, and operational practices, with annual recertification by January 1 for each fiscal year. False certifications expose vendors to contract voidance, suspension, debarment, and civil and criminal penalties under the Illinois False Claims Act.