FY27 Outreach Systems Software Licensing & Maintenance

The State of Illinois is soliciting responses for FY27 Outreach Systems Software Licensing & Maintenance through a small purchase procurement with sole source conditions. This opportunity is being conducted by the Illinois Chief Procurement Office for General Services, with a posted date of April 29, 2026, and a response deadline of May 8, 2026. The procurement seeks to renew software licensing and maintenance services for Outreach Systems, though the specific technical requirements, system specifications, and detailed scope of deliverables are not elaborated within the available documentation. Vendors must demonstrate compliance with 34 distinct certification requirements established by the State of Illinois, including prohibitions against bribery, felony convictions, environmental violations, and bid rigging, as well as affirmative requirements for drug-free workplace compliance, equal employment opportunity practices, sexual harassment policies, non-discrimination standards, and cybersecurity compliance. All vendors must maintain ongoing compliance throughout the contract term and report any changes affecting their eligibility status by January 1 of each fiscal year for contracts exceeding one year in duration. The contract will be subject to the State of Illinois Standard Terms and Conditions (Version 23.2), which establish payment procedures consistent with the Illinois Prompt Payment Act, insurance requirements including $1,000,000 general commercial liability coverage, intellectual property assignment to the State, and a three-year record retention requirement (five years if federal funds are involved).

The procurement does not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors within the available documentation, though the sole source procurement designation suggests limited competition. Vendors must verify their business entity registration status with the State Board of Elections as applicable and comply with all mandatory state certifications prior to contract execution. The documentation does not disclose an award value or budget range for this software licensing and maintenance renewal. All work product and intellectual property created under the contract becomes the sole and exclusive property of the State of Illinois, with vendors required to assign all related rights. The State of Illinois retains the right to terminate contracts for cause immediately or for convenience with thirty days' notice and does not waive sovereign immunity, requiring all claims to be filed exclusively with the Illinois Court of Claims. Vendors should note that false certifications or failure to maintain compliance may result in contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties under the Illinois False Claims Act.