FY27 Leica Survey Equipment Purchase Brand Name Only

The Illinois Department of Transportation is requesting bids on Leica brand survey and GPS equipment under IFB B53594, with bids due October 19, 2026. This is a brand-name-only procurement for newly manufactured equipment to maintain compatibility with existing District Survey Units across Illinois.

All equipment must be newly manufactured; remanufactured or reconditioned items are not acceptable. The contract carries an initial term of 12 months with a maximum total term not to exceed 10 years including renewals and extensions. Delivery is F.O.B. destination during regular work weeks and receiving hours (8:00 a.m. to 2:00 p.m.) unless prior arrangements are made. Freight is included in unit prices. No subcontractors are permitted.

The State reserves award to the lowest priced responsive and responsible bidder, evaluated on a per-line-item basis. Bids must remain firm for 180 days from opening. Bidders must affirmatively declare that products are U.S. manufactured, and preference will be given to U.S.-manufactured products unless specific exceptions apply regarding availability, pricing, or quality. Illinois Business Preference and Domestic Product Preference are available to eligible vendors upon completion of required affidavits and designations.

Vendors must carry General Commercial Liability insurance ($1 million per occurrence / $2 million annual aggregate), Auto Liability insurance ($1 million per occurrence), and Workers' Compensation insurance as required by law, naming the State as additionally insured. All equipment must include manufacturer's warranties transferred to the State and conform to specified requirements. The State retains the right to require repair or replacement at no charge if non-conformities are discovered within one year of delivery.

Bids must be submitted electronically through BidBuy. Vendors must complete and submit the Vendor Disclosure form (Version 27.1), the IPG Active Registered Vendor Disclosure form (if applicable), and the offer to the State of Illinois. Failure to submit required documentation renders a bid non-responsive and results in disqualification. Contracts exceeding $1,000 require payment of a $15 administrative fee to the Illinois Comptroller's Minority Contractor Initiative. No bid bond or performance bond is required.