FY27 Laserfiche Rio LSAP and Support SPSSC

The Illinois Department of Forestry, Preservation and Recreation (IDFPR) is soliciting bids for a small purchase with sole source conditions to procure Laserfiche Rio licenses, maintenance, and support services for fiscal year 2027. This procurement covers software licensing, ongoing maintenance, and technical support for the Laserfiche Rio document management platform. The contract will establish the terms under which the vendor will provide continued access to the Laserfiche Rio system, ensure system updates and patches are deployed, and deliver responsive support services to IDFPR personnel. As this is a sole source procurement, the selected vendor must be an authorized Laserfiche distributor or partner capable of providing official licensing and support services. The opportunity was posted on May 1, 2026, with a submission deadline of May 5, 2026, allowing a four-day response window for interested vendors.

This procurement is designated as a small purchase with sole source conditions, which restricts competition to vendors who meet the specific qualifications of Laserfiche Rio authorized providers. The solicitation does not indicate set-asides for disadvantaged enterprises or minority-owned businesses, though all vendors must comply with Illinois state contracting requirements including prevailing wage compliance where applicable and maintenance of required insurance coverage. The incumbent vendor information is not specified in the available documentation. All contracts are contingent upon appropriated state funds and must adhere to the State of Illinois Standard Terms and Conditions, which require vendors to maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as mandated by law. The specific contract value or budget allocation for this procurement is not disclosed in the posted materials.