FY27 -IVHQ - Envella Bed rental - DR

The Illinois Veterans Home Quincy (IVHQ) is issuing a small purchase with sole-source conditions for the rental of an Envella Air Fluidized Therapy Bed (Product number P0819) effective immediately, with a due date of August 18, 2026. This procurement is sole-source; subcontractors are not permitted.

The scope is rental, delivery, installation, maintenance, repair, and removal of a specialized air fluidized bed for wound care therapy at the IVHQ facility located at 1701 N. 12th Street, Quincy, Illinois. The vendor must respond to all service requests and dispatch a qualified service technician within twenty-four hours of notification. The vendor must remove and retrieve the bed within two business days after notification that it is no longer needed. Written service reports documenting the date of service, work description, parts replaced, technician name, and confirmation of proper operating condition are required following each maintenance service, inspection, or repair. All costs associated with transportation, delivery, installation, and removal are included in the rental rate at no additional cost to the facility.

The daily rental rate is $103.37, yielding an annual cost of $37,730.05 for the initial one-year term; this amount represents the maximum contract obligation without formal amendment. The initial contract term is one year commencing upon final execution, with a maximum total term not to exceed ten years including any renewal terms and extensions. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The contract is contingent upon the availability of appropriated funds and may be terminated by the State without penalty if funding becomes unavailable. Illinois Standard Terms and Conditions Version 23.2 apply, including prevailing wage compliance for applicable service categories, three-year record retention (five years if federal funds are utilized), and Illinois Prompt Payment Act provisions.