FY27 IVHC SP/w/Sole Source Condition - Lifts/Stands and Shower Chair Maintenance and Repair Services

The Illinois Department of Veterans Affairs is soliciting a small purchase with sole source condition for inspection, maintenance, and repair services on medical lift equipment and shower chairs at the Illinois Veterans' Home Chicago (IVHC), with proposals due June 29, 2026. The sole source condition applies to this procurement.

The scope covers annual inspections, testing, maintenance, and repair services for 68 pieces of equipment located at 4250 N. Oak Park Ave., Chicago, IL 60634. Equipment inventory includes five EZ Way Smart Lifts with 1000 lb capacity, four EZ Way Smart Stands with 800 lb capacity, 25 TR 1000 Shower Chairs with 440 lb capacity, 17 Smart Stands with 500 lb capacity, and 17 Smart Lifts with 500 lb capacity. Vendor-provided technicians must be manufacturer-trained in inspection, maintenance, and testing of all identified medical devices. Subcontractors are not permitted.

The estimated maximum payment for the initial 12-month term is $30,510, structured as $320 per annual inspection for all lifts and stands (43 units), $150 per annual inspection for all shower chairs (25 units), $150 per hour for estimated service calls (estimated 20 hours), and $10,000 for estimated parts and materials charged according to the vendor's replacement parts price list. The initial contract term is 12 months commencing upon final execution, with a maximum total contract term not to exceed 10 years including any renewals or extensions.

Services are performed exclusively at the IVHC facility in Chicago. Payment is made in accordance with the State Prompt Payment Act, with invoices submitted to the Illinois Veterans' Home Chicago Accounts Payable department. Vendor certifications, financial disclosures, and conflict of interest statements are required.