FY27 - FY31 IVHQ Fire Alarm Maintenance and inspection - Edwards

The Illinois Veterans Home Quincy (IVHQ) is soliciting bids for fire alarm maintenance and inspection services for the Edwards system at Hammond Hall, 720 Sycamore Street, Quincy, Illinois, with proposals due September 25, 2026. The contract term runs five years from execution through June 30, 2031, with a maximum total term not exceeding ten years including renewal options.

The scope encompasses preventive maintenance, inspection, testing, diagnostics, reporting, and repair services for the Edwards fire alarm system. The vendor must perform functional testing of all fire alarm initiating devices on a rotational basis with each device tested once every twelve months, provide quarterly reporting on system performance and upgrade or retrofit recommendations, coordinate work schedules with the Facility Chief Engineer during normal business hours (Monday–Friday, 8:00 a.m. to 5:00 p.m., excluding holidays), and respond to emergency calls within four hours. The vendor is responsible for all replacement and repair costs of Edwards fire alarm panels, components, parts, and peripheral equipment, as well as maintenance of lightning suppressing devices.

All work must be performed by directly employed technicians with appropriate licenses, certifications, and qualifications specific to Edwards equipment; subcontractors are not permitted. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law. Prevailing wage requirements apply as determined by the Illinois Department of Labor. Pricing is firm and will be entered in the BidBuy Purchase Order referenced in the contract. The State retains the right to terminate for cause immediately or for convenience with thirty days' written notice.