FY27 - FY31 IVHQ Fire Alarm Maintenance and inspection - Edwards

Illinois Veterans Home Quincy (IVHQ) is seeking a vendor for fire alarm maintenance and inspection services for the Edwards system at Hammond Hall, Quincy, Illinois, with proposals due August 21, 2026 and a five-year initial contract term ending June 30, 2031.

The scope encompasses comprehensive preventive maintenance, functional testing of all fire alarm initiating devices on a rotational basis with each device tested annually, system diagnostics, emergency response, and quarterly written reports meeting NFPA 72 standards. Work shall be performed during facility business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding holidays, unless prior approval is obtained. The vendor must respond to emergency calls within four hours. Technicians must be directly employed by the vendor with no subcontractors permitted; all staff must possess appropriate licensure, certifications, and background clearance.

The vendor is responsible for all replacement and repair costs of Edwards fire alarm panels, components, and peripheral equipment, including failed and failing PC boards, except those damaged by electrical surges, lightning, or vandalism. Pricing is firm; contract value and vendor pricing details are located in the accompanying BidBuy Purchase Order incorporated into the contract. The maximum amount payable under the initial term shall not be exceeded without formal amendment.

The vendor must carry General Commercial Liability insurance of $1 million per occurrence / $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Worker's Compensation insurance as required by law, naming the State as additionally insured. The contract is subject to availability of appropriations and may be terminated for cause immediately or for convenience with thirty days' written notice. Payment complies with the State Prompt Payment Act. The initial term is five years with a maximum total term not exceeding ten years including any renewal periods or extensions.