FY27 -FY31 IVHQ Fire Alarm Maintenance and inspection - Edwards

The Illinois Veterans Home Quincy (IVHQ) is soliciting bids for five-year fire alarm maintenance and inspection services on the Edwards system at Hammond Hall (720 Sycamore Street, Quincy, Illinois 62301), with proposals due July 2, 2026.

The scope includes comprehensive preventive maintenance, operational testing, system diagnostics, quarterly NFPA 72–compliant reporting, and emergency repair of Edwards fire alarm panels and components. The vendor must perform functional tests of all initiating devices on a rotational basis with each device tested annually, respond to emergency calls within four hours, coordinate work schedules with the Facility Chief Engineer, and complete all work during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m., excluding holidays unless prior approval is obtained). The vendor is responsible for replacing or repairing failed components, excluding those damaged by electrical surges, lightning, or vandalism. All work must be performed by directly employed technicians holding Edwards-specific licenses and certifications; subcontractors are not permitted. Staff who contact facility residents must pass background checks.

The contract term runs from execution through June 30, 2031 (five years), with a maximum total contract duration not exceeding ten years including any renewal or extension. Pricing is firm and fixed, with a maximum total payment amount to be entered by the State prior to execution. The vendor must maintain general commercial liability insurance of $1 million per occurrence with a $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law. A minority contractor initiative fee of $15 may apply if the contract award exceeds $1,000. Payment follows the State Prompt Payment Act, with invoices due by July 31 following service delivery through June 30. The State retains the right to terminate for convenience with thirty days' written notice and is contingent upon availability of appropriations.