FY27 -FY31 IVHQ Fire Alarm Maintenance and inspection - Edwards

Illinois Veterans Home Quincy (IVHQ) is requesting bids for fire alarm maintenance and inspection services for the Edwards system at Hammond Hall in Quincy, Illinois, with proposals due June 5, 2026, and a mandatory pre-bid walkthrough on May 28, 2026 at 10:30 a.m.

The scope includes comprehensive preventive maintenance, functional testing of all initiating devices on a rotational basis with each device tested annually, quarterly written reporting compliant with NFPA 72, emergency response within four hours, and repair and replacement of failed Edwards fire alarm panels, components, peripheral equipment, PC boards, and head components (excluding failures from obvious physical damage caused by electrical surges, lightning, or vandalism). All work must be performed during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m.) unless otherwise approved. The vendor must coordinate with the Facility Chief Engineer to minimize operational disruption and maintain lightning suppressing devices in compliance with all applicable federal, state, and local laws.

The contract term is five years, commencing July 1, 2026, and ending June 30, 2031, with provision for extension up to ten years total. Place of performance is Hammond Hall, 720 Sycamore Street, Quincy, Illinois 62301.

All technicians must be directly employed by the vendor (subcontractors are prohibited), properly trained, certified in Edwards equipment, and subject to background checks for staff contacting facility residents. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence with $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Worker's Compensation insurance as required by law. Contract pricing is firm and will be entered by the State prior to execution. Invoices are due no later than July 31 following each fiscal year. The contract is subject to the Illinois Prompt Payment Act and prevailing wage requirements as applicable.