FY27 - Chiller/Boiler (Main Bldg)

The Alabama Department of Environmental Management (ADEM) is requesting quotes for HVAC maintenance, repair, and installation services on its Trane chiller and boiler system at the Main Office building, 1400 Coliseum Boulevard, Montgomery, Alabama, with quotes due October 8, 2026. Vendors must be certified to work on Trane systems.

The contract term runs for the entire fiscal year 2027, October 1, 2026, through September 30, 2027, with a not-to-exceed value of $25,000. The scope includes maintenance, repair, and installation services. Prospective vendors must submit detailed pricing information including hourly rates, material charges, trip charges, and minimum charges, along with any applicable discounts.

Vendors must register and submit responses electronically through Alabama Buys. Suppliers are required to comply with Alabama's E-Verify requirements if they employ workers in the state. Price escalation requests during contract performance are capped at 5 percent of annual contract costs and must be supported by documentation. The State reserves the right to conduct cost realism and price reasonableness analysis on all responses.

The standard terms and conditions permit annual renewal by written agreement for a maximum total contract period of five years from the effective date. Alabama is exempt from sales tax, and suppliers must accept multiple forms of electronic payment at no additional cost to the State. The contract is governed by Alabama law with exclusive venue in Montgomery County.