FY27-31 Child Care Services - Willard Ice Building RFP

The Illinois Department of Revenue (IDOR) issued a Request for Proposal (RFP) for child care services at the Willard Ice Building in Springfield, Illinois, solicitation number 27-492DOR-ADMIN-B-52055. The State seeks qualified, licensed day care providers to operate a state-owned child care facility licensed for 44 children ages 6 weeks through 6 years, comprising 2,015 square feet of indoor program space, 906 square feet of motor skills room, and 2,227 square feet of outdoor playground and hard surface area. The vendor must maintain Department of Children and Family Services (DCFS) licensing compliance, obtain comprehensive general liability insurance of $1,000,000 with $5,000,000 umbrella coverage, vehicle liability insurance of $1,000,000, and individual accident insurance of $5,000 per child, while providing all supplies, equipment, daily cleaning, janitorial services, telecommunications, and kitchen equipment. The contract commences July 1, 2026, and continues for an initial five-year term through June 30, 2031, with maximum total contract duration not to exceed ten years including renewals and extensions. A mandatory pre-submission conference will be held (specific date to be confirmed on BidBuy), written questions are due by close of business April 28, 2026, and proposals are due May 8, 2026, at 10:00 a.m. Central Time. Evaluation criteria include 610 technical points, 122 commitment to diversity points, and 146.40 price points, totaling 878.40 maximum points, with technical scoring assessing operational capability, staffing qualifications, and programmatic quality.

The compensation structure is a $0 contract, with the awarded vendor receiving revenue solely through weekly fees paid by parents or guardians of enrolled children, while reimbursing IDOR $519.00 monthly in advance to cover operating premises expenses (subject to increase for expense increases). The State reserves the right to relocate the facility during the contract term at State expense, while IDOR retains responsibility for building repairs, maintenance, common areas, and utilities (electricity, heating/cooling, water, and garbage). The Commitment to Diversity (C2D) evaluation factor, weighted at 20% of the technical score, encourages vendors to demonstrate investment in businesses and organizations owned by women, minorities, and persons with disabilities (WMD) across six evaluation categories: BEP goal compliance, subcontracting with WMD businesses, DEI spend and time commitments, written DEI policies, and diversity in staffing, with all supporting documentation required as a separate submission. Vendors must complete the Vendor Disclosure form (formerly Forms A) if not registered in the Illinois Procurement Gateway (IPG), or the IPG Active Registered Vendor Disclosure form (formerly Forms B) if currently registered, providing comprehensive certifications regarding compliance with state and federal regulations, tax obligations, conflict of interest disclosures, and prohibited business activities. No incumbent vendor preference is indicated; however, the selected vendor must coordinate a seamless transition with the current operator. Vendors must submit all proposals, including the C2D Vendor Answer Sheet with verified supporting documentation, through the BidBuy system by the established deadline.