FY26-REC-PARK21 Irrigation Controller Bid

The Bulloch County Board of Commissioners in Georgia issued a competitive sealed bid invitation for the upgrade and replacement of 16 Calsense irrigation controllers across seven park locations: Mill Creek, Luetta Moore, North Main Annex, George Roebuck, Brooklet Soccer, Nevils, and Stilson Parks. The procurement requires vendors to provide all materials and equipment necessary to upgrade existing Calsense cs2000 controllers to Calsense cs3000 units, while Bulloch County Recreation and Parks will handle installation activities. Deliverables include product compliance documentation, delivery to Mill Creek Regional Park at 1388 Highway 24 East, Statesboro, Georgia 30461, and estimated delivery dates for all bid submissions. Sealed bids were due by 3:00 PM on April 6, 2026, submitted in person to Peyton Fuller, Procurement Director at 115 North Main Street, Statesboro, Georgia 30458, with the bid opening occurring publicly at the specified time and location. Required bid documentation included a signed bid form, product compliance documentation, an exceptions to specifications sheet, a non-collusion affidavit, and a bidder declaration. Bids were valid for 60 calendar days from the opening date, with successful bidders required to execute an Acceptance of Proposal form and payment made within 30 days of invoice receipt and approval by the Parks Division Manager.

The Bulloch County Board of Commissioners applied a local vendor preference policy applicable to purchases of $15,000 or more, allowing local vendors within five percent of the lowest bid to match that price if quality, service, and other factors are substantially equal. Three vendors submitted competitive bids, with Ewing Outdoor Supply awarded the contract as the lowest bidder at $73,183.52, compared to Heritage Landscape Supply at $80,090.13 and Jerry Pate Turf & Irrigation at $107,613.58, resulting in cost savings of approximately $6,906.61 compared to the second-lowest proposal. The county reserved the right to reject any or all bids, award to multiple bidders if advantageous, and waive minor informalities, with no requirement to pay substantially higher prices to use local vendors due to fiscal obligations to taxpayers. The project involved the replacement of controllers across multiple park facilities, with technical questions directed to Cannon Petitjean, Parks Division Manager, and procurement procedure questions addressed by Peyton Fuller, Procurement Director. Documentation was available through bidnetdirect.com and the Georgia Procurement Registry, with the county responsible for issuing all addenda through the procurement office, requiring bidders to check periodically for updates and include signed copies in their bid packages.