FY26 Print Shop Equipment Preventative Maintenance and Repair WIB

The State of Illinois, specifically the Department of Revenue in St. Clair County, is seeking a service contract for preventative maintenance and repair of print shop equipment for fiscal year 2026. The procurement involves comprehensive maintenance services for five specific pieces of printing equipment located in the Willard Ice building, including an iCtP Platewriter 2000, two Duplicator Graphics machines, a Jet Press, a Baum Folder, and a Bourg Collators System. The contract will cover periodic maintenance inspections, emergency repair visits, and replacement parts procurement, with all work to be performed during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday). The contract period is from July 1, 2025, to June 30, 2026, with a proposal due date of April 21, 2025. Vendors must provide comprehensive maintenance services, ensuring equipment functionality and minimal operational disruption. Key qualifications include the ability to perform technical maintenance, provide timely repairs, and maintain appropriate insurance coverage, including $1,000,000 in general commercial liability and $1,000,000 in auto liability.

Submission of proposals must be completed exclusively through the BidBuy electronic platform, with manual submissions explicitly prohibited. Contractors will be required to undergo background checks and comply with state regulations. While specific set-aside designations are not explicitly detailed in the provided documents, the state typically encourages participation from minority-owned and disadvantaged business enterprises. No incumbent vendor information is provided in the documentation. The contract is structured as an estimated pricing agreement, with total payments not to exceed an unspecified maximum amount. Invoicing will be completed on a per-occasion basis, with all invoices required to be submitted by July 31 following the service period. Vendors must demonstrate technical expertise in maintaining specialized printing equipment, provide proof of insurance, and comply with all state procurement requirements. No renewal options are mentioned, and the contract will be funded through the state's standard procurement process.