FY26 Print Shop Equipment Preventative Maintenance and Repair WIB 1

The state of Illinois, specifically St. Clair County, is seeking a service contract for preventative maintenance and repair of print shop equipment through an electronic submission process via the BidBuy platform. The procurement is for a one-year term from July 1, 2025, to June 30, 2026, targeting maintenance services for five specific pieces of equipment located in the Willard Ice building, including an iCtP Platewriter 2000, two Duplicator Graphics sheet-fed offset machines, a Jet Press, a Baum Folder, and a Bourg Collators System. The contractor will be responsible for periodic maintenance inspections, emergency repair visits, and replacement parts procurement, with all work to be performed during standard business hours (Monday-Friday, 8:00 a.m. to 4:00 p.m.). The electronic submission is mandatory, with all bids and proposals required to be submitted through BidBuy by the due date of May 7, 2025. Vendors must adhere to specific submission guidelines, including potential "locking" of pricing proposals to ensure fair evaluation and prevent premature pricing visibility.

The contract does not explicitly mention set-aside designations or restrictions for specific enterprise types. Vendors must maintain specific insurance coverages, including $1,000,000 in general commercial liability and $1,000,000 in auto liability. Background checks will be required for all contractor employees working on-site, and vendors must comply with prevailing wage requirements and applicable state and federal regulations. The contract is contingent on the availability of state appropriations and can be terminated if funding becomes unavailable. While specific budget ranges are not detailed, the contract is structured as an estimated pricing agreement, with final pricing to be determined and included in the BidBuy Purchase Order. No renewal options are mentioned, suggesting this is a one-time, fixed-term contract for the fiscal year 2026 maintenance services. Potential bidders should carefully review the electronic submission requirements and ensure they can meet the technical and operational specifications outlined in the service contract document.