FY26 Print Shop Equipment Preventative Maintenance and Repair WIB 1

The State of Illinois, specifically the Department of Revenue for St. Clair County, is seeking a service contract for preventative maintenance and repair of print shop equipment located in the Willard Ice building. The contract covers five specific pieces of equipment: an iCtP Platewriter 2000, two duplicator graphics machines, a Jet Press, a Baum Folder, and a Bourg Collators System. The procurement is structured as a one-year service contract running from July 1, 2025, to June 30, 2026, with no renewal options. The selected vendor will be responsible for conducting periodic maintenance inspections, performing emergency repairs, and procuring necessary replacement parts. All work must be completed during standard business hours (Monday-Friday, 8:00 a.m. to 4:00 p.m.). The proposal is due by April 30, 2025, and must be submitted electronically through the BidBuy platform, with no manual or physical media submissions allowed. Vendors must follow specific electronic submission guidelines, including careful handling of pricing documentation to prevent premature disclosure.

The contract does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain specific insurance coverages, including $1,000,000 per occurrence and $2,000,000 annual aggregate general commercial liability insurance, as well as auto liability and worker's compensation insurance. Subcontractors are explicitly prohibited, and all contractor employees are subject to background check requirements. The Illinois Department of Revenue reserves the right to conduct security screenings and terminate the contract with 30 days' notice. While the exact contract value is not disclosed, the document indicates that invoicing will occur on a per-occasion basis, with total payments not exceeding a specified unmentioned amount without a formal contract amendment. The contract is also subject to availability of appropriation, which means funding could impact the final agreement. Potential bidders should carefully review the electronic submission requirements in the attached notice to ensure compliance and avoid disqualification.