FY26 Landscape & Site Maintenance Services Hardeeville - Ridgeland Areas

The Beaufort-Jasper Water & Sewer Authority (BJWSA) is issuing an Invitation for Bids (IFB 2026-IFB-017) seeking experienced commercial landscape contractors to provide landscaping and site maintenance services for Authority facilities located in Jasper County, specifically in the Hardeeville and Ridgeland areas. The contract will cover a three-year initial term commencing April 1, 2026, with two additional one-year renewal options exercisable at BJWSA's discretion. The scope of work encompasses trash pickup, grass mowing, weed eating, equipment and structure maintenance, and grass clipping management across 34 distinct service locations, including wastewater treatment plants, disposal sites, water supply facilities, wells, tanks, and lift stations, with service requirements ranging from monthly to weekly maintenance intervals and most services scheduled from April through October with select locations receiving winter maintenance in November and March. Qualified bidders must have been in business for at least three years and provide minimum three commercial client references for similar services, possess a valid South Carolina contractor license, and comply with South Carolina's Illegal Immigration Reform Act and E-Verify registration requirements. Contractors must submit certificates of insurance naming BJWSA as an additional insured, with minimum coverage limits of $1,000,000 for both Commercial General Liability and Automobile Liability. Award will be made to the responsive and responsible bidder with the lowest total cost. Key deadlines include a voluntary pre-bid conference and site visit on January 29, 2026, at 10:00 AM at BJWSA's Administrative Building in Okatie, South Carolina, a question submission deadline of February 5, 2026, at 4:00 PM (EST), Good Faith Effort written notices due February 9, 2026, and electronic bid submissions through the BJWSA Procurement Portal (Bonfire platform) due by February 24, 2026, at 2:00 PM (EST), with virtual bid opening to follow.

Bidders must complete Small and Minority Business Enterprise (SMBE) Good Faith Effort documentation, including either a Self-Performance Affidavit if performing 100% of work or documentation of outreach efforts to Small and Minority Business Enterprises if utilizing subcontractors. All bid pricing must remain valid for at least sixty days from the submission deadline. No incumbent vendors or current contractors are specified in the solicitation documents, and all monthly invoices should be submitted to invoices@bjwsa.org. The procurement documents do not specify a budget range or estimated award value; pricing is to be submitted by bidders based on the detailed scope of work and service frequency requirements outlined in the bid form. BJWSA reserves the right to accept or reject any bid, award multiple contracts, or cancel the solicitation in its best interests. Prospective contractors should note that the pricing proposal requires submission of monthly and yearly pricing for each line item, with all costs to be inclusive of applicable taxes and related expenses, and the total lump sum bid must be provided in both written and numerical form.