FY26 Landscape & Site Maintenance Services Bluffton-Okatie Areas

The Beaufort-Jasper Water & Sewer Authority (BJWSA) issued Invitation for Bids (IFB) 2026-IFB-016 to procure landscape and site maintenance services for multiple facilities located in Beaufort and Jasper Counties, specifically in the Bluffton-Okatie areas of South Carolina. The procurement seeks experienced commercial landscape contractors to provide comprehensive maintenance services for 47 facilities across three primary categories: three wastewater and water treatment plants, six wells and tank facilities, and 38 pump stations. Required services include trash removal, grass mowing, weed eating, equipment cleaning, bush trimming, and debris management at varying frequencies ranging from monthly to weekly depending on facility type and season, with the contract year consisting of nine months of enhanced service from April through October and reduced service in November and March. Qualified bidders must have been in business for at least three years and must provide a minimum of three commercial client references demonstrating similar service experience. The contract will be awarded to the responsive and responsible bidder offering the lowest total cost. Key dates include a voluntary pre-bid conference and site visit on January 29, 2026, at 10:00 AM EST at BJWSA's Administrative Building in Okatie; questions must be submitted electronically through the BJWSA Procurement Portal by February 5, 2026, at 4:00 PM EST; and completed bids are due by February 24, 2026, at 2:00 PM EST through the Bonfire Procurement Platform.

The contract term is for three fiscal years commencing April 1, 2026, with two additional one-year renewal options at BJWSA's discretion, and bidders must comply with BJWSA's Small, Minority, and Women-Owned Business (SMWBE) good faith effort requirements by submitting either a self-performance affidavit if performing 100 percent of work or comprehensive documentation of outreach efforts to SMBEs if utilizing subcontractors. All bids must include the South Carolina Illegal Immigration Compliance Affidavit, a non-collusion statement, acknowledgement of any addenda, three commercial references, and proof of required insurance coverage with minimum limits of $1,000,000 for Commercial General Liability and Automobile Liability. Pricing shall be submitted on the provided Bid Form (Exhibit H) as a separate electronic file, with all fees remaining valid for at least sixty days from the bid submission deadline. No information regarding incumbent vendors, set-asides specific to disadvantaged enterprises beyond SMWBE good faith efforts, existing infrastructure integration requirements, or specific budget ranges or award values has been disclosed in the procurement documents. The successful contractor shall maintain all required insurance coverage for eight years from project completion, with monthly invoicing submitted to invoices@bjwsa.org.