FY26-IVHC -Off grounds dry storage

The State of Illinois, specifically the Illinois Veterans' Home Chicago (IVHC) located in Cook County, is seeking a vendor to provide off-grounds dry storage services for its facility at 4250 N. Oak Park Ave., Chicago. The procurement requires an indoor, climate-controlled storage facility within 30 miles of IVHC with the capacity to store up to 30 pallets monthly. The selected vendor will be responsible for receiving new inventory (up to 10 skids) each month, storing diverse items including paper goods, medical supplies, furniture, and non-perishable food items, and delivering goods weekly via box truck or semi-trailer using a coordinated pick list. The contract has an initial term of 12 months, with a maximum total term not exceeding 10 years. Key qualifications include being a bonded warehouse with appropriate insurance covering stored goods at replacement value, compliance with state and federal storage and handling regulations, and the ability to maintain detailed inventory records. The solicitation was posted on October 3, 2025, with proposals due by October 8, 2025. Evaluation criteria are not explicitly detailed in the provided documents, but vendor compliance with standard Illinois certifications will be a critical assessment factor.

The contract appears to have no specific set-aside designations or restrictions on respondent types, though vendors must complete the comprehensive Standard Illinois Certifications form, which includes provisions about equal employment practices and non-discrimination. Subcontracting is explicitly prohibited for this procurement. The total estimated annual contract value is $54,612.00, with payment structured on weekly, itemized billings covering receiving, handling, deliveries, and storage costs. Vendors must submit invoices to the IVHC Accounts Payable department and carry general commercial liability insurance of $1,000,000 per occurrence, auto liability coverage of $1,000,000, and workers' compensation insurance as required by law. The contract is contingent upon fund availability, with the State reserving the right to terminate or suspend the contract if appropriations are insufficient. No incumbent vendor information was provided in the solicitation documents, and no specific technology integration requirements were mentioned beyond standard inventory management and documentation protocols.