FY26 - IVHC - Fire Alarm Inspection Services

The State of Illinois Department of Veterans Affairs' Illinois Veterans' Home Chicago (IVHC) is procuring Fire Alarm Inspection Services through a competitive solicitation with a due date of April 1, 2026. The procurement encompasses comprehensive quarterly, semi-annual, and annual inspections, testing, and maintenance of fire alarm systems, sprinkler systems, standpipe systems, and chemical suppression systems at the facility located at 4250 N. Oak Park Ave., Chicago, IL 60634. The scope includes inspections of one wet sprinkler system, two dry sprinkler systems, a pre-action system, a standpipe system with seven risers, a Simplex Fire Alarm system with 555 smoke detectors, 62 heat detectors, 65 manual pull stations, 80 duct detectors, 235 monitoring individual addressable modules, and 17 kitchen hood systems with Ansel suppression systems. All work must comply with the latest National Fire Protection Association standards (NFPA 99 and NFPA Life Safety 101) and applicable state and federal codes. Inspections may be conducted between 8:00 a.m. and 4:00 p.m., with chemical suppression system inspections occurring outside normal business hours. The vendor must respond to emergency service calls within two hours of notification, and staff must hold National Institute for Certification in Engineering Technologies Level II certification or equivalent. The initial contract term is twelve months, with a maximum total contract period not to exceed ten years including renewals and extensions, and pricing is firm as detailed in the BidBuy Purchase Order.

Insurance and compliance requirements include General Commercial Liability coverage of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law, with the State named as an additional insured. All vendors must comply with the State of Illinois Standard Terms and Conditions and Standard Illinois Certifications, which require compliance with 33 specific provisions including prevailing wage requirements, equal employment opportunity standards, drug-free workplace certification, and cybersecurity clearance provisions. The solicitation does not identify set-aside designations or restrictions for disadvantaged enterprises; however, no subcontractors are permitted on this contract, and vendors must comply with all equal opportunity and background check requirements established by the State. The contract is contingent upon appropriation availability and may be terminated for convenience with thirty days' written notice or immediately for cause. Parts and materials purchased by the vendor for facility use will be reimbursed at the vendor's purchase cost with receipts attached to invoices. Invoices for services through June 30 must be submitted by July 31 to the Illinois Veterans' Home Chicago Accounts Payable office, with payment made in accordance with the State Prompt Payment Act. The specific award value or budget range is not disclosed in the available documentation and will be entered by the State prior to contract execution.