FY26-FY28 DHS Mabley - Medicare DME Vendor

The Illinois Department of Human Services (IDHS), Division of Developmental Disabilities, is seeking a Medicare Part B primary Durable Medical Equipment (DME) vendor for the Jack Mabley Developmental Center located in Dixon, Illinois, specifically serving Livingston County. The procurement is a Request for Quote (RFQ) for a comprehensive DME provider to supply a wide range of medical equipment and supplies, including enteral products, ostomy supplies, trach supplies, suction machines, nebulizers, ventilators, hospital beds, wheelchairs, oxygen equipment, and diabetic monitors. The contract will be awarded to the vendor offering the lowest percentage of the Medicare fee schedule price, with the successful vendor required to submit claims to Medicare Part B and bill IDHS for the agreed-upon percentage. Key requirements include direct delivery to the center, providing loaner equipment within 24 hours of notification, maintaining detailed Medicare Part B documentation, and offering the same equipment model consistently. The contract period will run from the date of execution through 06/30/28, with the proposal due date set for July 7, 2025. Vendors must be Medicare-certified, accept assignment of benefits, and provide all necessary documentation including resident information releases and medical necessity certificates.

While no specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documents, the vendor must meet stringent qualifications including Medicare certification and comprehensive medical equipment provision capabilities. The vendor will be responsible for honoring all equipment warranties, replacing or repairing equipment as needed, and maintaining monthly communication with the center to review and adjust product requirements. The vendor must also provide training on equipment use and supply pumps and related supplies at no cost. Although no specific budget range is detailed, the contract will be structured based on a percentage of the Medicare fee schedule, suggesting flexibility in pricing. The procurement includes standard state contract terms that outline comprehensive administrative and legal guidelines, including provisions for payment processes, vendor responsibilities, and potential contract termination. Insurance requirements and performance standards will be governed by the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2).