FY26 Fairfax Quick Module 5 Software Mtce - Small purchase with Sole Source Conditions

The State of Illinois, specifically the Illinois Department of Revenue in St. Clair County, is seeking a sole source contract for FY26 Fairfax Quick Module 5.0 Software Maintenance services. The procurement involves comprehensive software support and maintenance for the department's Check21 imaging processes, covering multiple software components including Quick Encryption, Quick Workflow Monitor, and Quick Web. The contract will run from July 1, 2025, to June 30, 2026, with services to be provided Monday through Friday, 8am-5pm, requiring a 30-minute response time. Maintenance coverage extends to numerous software modules such as Server 5.0, Input, Enhance, Capture, Freeform, Key, Review, Research, Output, Reports, Purge, and various Check 21 related systems. The services will be performed at both the Illinois Department of Revenue in Springfield, IL, and Fairfax Imaging in Tampa, FL, with strict requirements including mandatory background checks and compliance with IRS Publication #1075 safeguarding standards. The proposal is due by February 18, 2025, with a posted date of February 6, 2025.

The contract appears to have specific restrictions, including no allowance for subcontractors and mandatory compliance with extensive state and federal certification requirements. Vendor qualifications include adherence to 33 specific certifications covering financial compliance, ethical conduct, environmental regulations, labor laws, and cybersecurity requirements. The contract includes provisions for posting job vacancies on IllinoisJobLink.com and prohibits vendors banned by the Department of Homeland Security. The maximum total payment for the initial term is set at $62,144.61, with the vendor responsible for all travel and delivery expenses. Potential vendors must comply with detailed security protocols, including annual certification of employee understanding of security requirements and potential facility inspections by the IRS or contracting agency. The contract also mandates specific insurance coverage, including $1,000,000 per occurrence for General Commercial Liability and Auto Liability, and includes potential criminal and civil penalties for unauthorized information disclosure.