FY26 ENV (1) MDAR MCD IT Migration RFQ Ticket 366918

The Massachusetts Department of Agriculture Resources (MDAR) Mosquito Control Districts (MCD) has issued a Request for Quotes (RFQ) for an IT infrastructure migration project through the Executive Office of Energy and Environmental Affairs (EOEEA). The procurement seeks comprehensive network services, communications services, and related equipment to support infrastructure upgrades across nine buildings. Specific deliverables include wall-mount IT cabinets, UPS units, patch panels, CAT6 cabling, console servers, and access control systems. Site visits are scheduled for October 27-29, 2025, with a question submission deadline of November 10 at noon and proposal responses due November 12, 2025. The evaluation criteria will weight price at 50 percent, proposal completeness and clarity at 25 percent, team qualifications and technical capabilities at 10 percent, interviews at 10 percent, and references at 5 percent. The contract is targeted to start January 26, 2026, with implementation completion expected by June 30, 2026, and potential renewal or extension possibilities through June 30, 2035.

The procurement is exclusively restricted to bidders registered on the statewide contract ITT72, category 9, which limits participation to pre-qualified vendors. Bidders must demonstrate significant experience implementing IT infrastructure at state-owned locations and provide a comprehensive implementation methodology, including a Gantt chart project schedule. Additional requirements include submitting two-page resumes for key personnel, up to three project references with client contact information, and a supplier diversity plan. While specific budget ranges were not explicitly detailed, the RFQ indicates that proposals achieving the project scope at lower budgets will be viewed more favorably. The Commonwealth reserves significant flexibility in the procurement process, including the right to negotiate contract terms, pursue amendments, consider phased approaches, and terminate the contract with written notice. The procurement covers Berkshire County and is part of a broader IT modernization effort for the Massachusetts Mosquito Control Districts.