Network Services, Communications Services & Related Equipment (2.27.25)

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF

ENERGY & ENVIRONMENTAL AFFAIRS

100 CAMBRIDGE STREET, BOSTON, MA 02114

Request for Quotes (RFQ) From Eligible Bidders on:

ITT72: Network Services, Communications Services & Related Equipment

Document Title:

EEAIT-613 MDAR MCD IT Migration

Agency Document Numbers: FY26 EEAIT-613 MDAR MCD IT Migration

COMMBUYS Document #: BD-26-1042-IT-IT001-122664

November 6, 2025

IN ACCORDANCE WITH M.G.L. C. 66 AND M.G.L. C. 4, § 7 (26), THIS RFQ AND ALL RESPONSES HERETO INCLUDING THE WINNING BID SHALL BECOME PUBLIC RECORD, AND CAN BE OBTAINED FROM THE

EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS BY SUBMITTING A REQUEST TO

ERIC.AFTANDILIAN@MASS.GOV. ANY PORTIONS OF A RESPONSE THAT ARE LABELED AS CONFIDENTIAL

WILL STILL BE CONSIDERED PUBLIC RECORD.

Table of Contents

I. GENERAL PROCUREMENT INFORMATION

A. General Information B. Eligible Bidders C. Event Calendar

II. DESCRIPTION AND PURPOSE OF PROCUREMENT

A. Description of Solution and Services B. Scope of Work (see Attachment C for contact info) C. Baseline IT D. Hardware requirements E. Network requirements per location (See Attachment E - Floor Maps)

III. ESTIMATED TERM

IV. ORDER OF PRECEDENCE

V. DATA CLASSIFICATION

VI. ADDITIONAL REQUIREMENTS

A. Enterprise Information Security Standards and Policies B. Contract Negotiation and Amendments C. Promotional Materials D. Pending Litigation E. Oral Presentations and Demonstrations F. Review Rights G. Permitted Copies H. Risk Management I. Warranties

ATTACHMENT A – COMMBUYS INSTRUCTIONS

Useful links

Written questions via the Bid Q&A on COMMBUYS

Locating Bid Q&A

FORM 1 – RFQ RESPONSE FORM

FORM 2 – CLOUD TERMS TABLE

FORM 3 - STATEMENT OF WORK TEMPLATES

FORM 4 – RISK MANAGEMENT FORM

FORM 5 – SMALL BUSINESS PURCHASING PROGRAM

ATTACHMENT B – ACCESS CONTROL SYSTEM SPECS

ATTACHMENT C – SITE CONTACT INFO

ATTACHMENT D – RECOMMENDED REGIONAL GROUPING & DAILY ROUTE & ITINERARY

ATTACHMENT E – FLOOR MAPS

Berkshire County Mosquito Control Project

Bristol County Mosquito Control Project

Cape Cod Mosquito Control Project

Central Massachusetts Mosquito Control Project

East Middlesex Mosquito Control Project

Norfolk County Mosquito Control District

Plymouth County Mosquito Control Project

Suffolk County Mosquito Control Project

APPENDIX 1 – RFQ RESPONSE REQUIREMENTS

APPENDIX 2 – RFQ EVALUATION CRITERIA

I. General Procurement Information

A. General Information

Purchasing Department EOEEA

Address 100 Cambridge St, Suite 900, Boston, MA 02114

Procurement Contact(s) − Eric Aftandilian, 617-581-3168, eric.aftandilian@mass.gov − Erik Beurs, 617-872-8876, erik.w.beurs@mass.gov − Janeene Davis, 617-626-1338, Janeene.Davis2@mass.gov

RFQ File Number and Title [COMMBUYS Document #]

Attachments

Attachment A – COMMBUYS Instructions Attachment B – Access Control system specs Attachment C – Site Contact Info Attachment D – Floor Maps Attachment E – Recommended Site Grouping, Daily Route Itinerary

Appendix Appendix 1 – RFQ Response Requirements Appendix 2 – RFQ Evaluation Process

This Request for Quotes (“RFQ”) does not commit the Commonwealth of Massachusetts (“Commonwealth”) or Purchasing Entity to pay any costs incurred in the preparation of a Bidder’s response to this RFQ or to purchase any products or services. The Purchasing Entity may: (i) accept or reject any and all bids received as a result of this RFQ; (ii) contract for some, all, or none of the products and services offered by Bidders in response to this RFQ; (iii) negotiate with one or more qualified Bidders;

or (iv) cancel, in part or in its entirety, this RFQ if it is in the best interest of the Commonwealth to do so.

The Purchasing Entity may amend this RFQ at any time prior to the date the responses are due. Any such amendment will be posted to the Commonwealth’s procurement website, COMMBUYS (www.commbuys.com).

Bidders must submit their bids through the Commonwealth’s online procurement system, COMMBUYS, as detailed in Attachment A. Bidders are advised to check this site regularly, as this will be the sole method used for notification of changes.

B. Eligible Bidders

This RFQ is restricted to Bidders on the following Statewide Contracts: ITT72, category 9.

mailto:eric.aftandilian@mass.gov mailto:erik.w.beurs@mass.gov mailto:Janeene.Davis2@mass.gov http://www.commbuys.com/

C. Event Calendar

All times in this RFQ are in prevailing Eastern Time. Responses must be received no later than the response due date and time indicated below or they will not be evaluated. Bidders must have their responses fully loaded and accepted in COMMBUYS1 prior to the RFQ Response Due date and time listed below. Bidders are urged to allow sufficient time to upload their entire response.

Procurement Step Due Date

1. RFQ Posted to COMMBUYS Thursday Nov 6

2. Interested Vendors to Confirm Participation by email to the procurement contacts Eric Aftandilian and Erik Beurs on page 4.

Friday Oct 24, 5:00 PM

3. Site Visit (there are 9 sites. See page 4 above & Attachment D) Monday Oct. 27 – Wednesday Oct. 29

4. Deadline for Submission of Questions through COMMBUYS “Bid Q&A” Monday Nov. 10 by noon

5. Official Answers to Bidders Q&A through COMMBUYS Monday Nov. 10 by 5:00

PM

6. Deadline for Quotes/Bid Responses (“Bid Opening Date/Time” in

COMMBUYS)

Wednesday Nov. 12

7. Notice of Apparent Successful Bidder(s) posted (estimated date) Friday Nov. 14

8. Contract Start Date (Estimated) January 26, 2026

II. Description and Purpose of Procurement The Executive Office of Energy and Environmental Affairs (EEA) is soliciting bids from vendors capable of satisfying the sale and deployment for wall-mount IT cabinets, UPS units, patch panels, and LAN wiring across 9 buildings. This work will allow for Massachusetts Department of Agriculture Resources (MDAR) Mosquito Control Districts’ (MCD) IT infrastructure to migrate to EEA-IT.

EEA is looking to partner with a vendor that has extensive experience implementing IT infrastructure at state-owned locations.

EEA seeks to work with the selected vendor to address network connectivity at 9 buildings. This will address several challenges in the current environment, and gain future efficiencies, including, but not limited to:

1 Use of COMMBUYS as the procurement system is mandatory for all Level III Executive Branch Department Purchasing Entities subject to 801 CMR 21.00 (as defined in https://www.mass.gov/doc/conducting-best-value-procurements-handbook/download). Other Purchasing Entities outside of the Executive Department may specify a separate procurement system.

• Implement baseline IT infrastructure across 9 MDAR structures to support Networking, MassVoice, and MassWiFi.

• This project involves the sale and deployment of EEA-IT's baseline IT infrastructure for multiple buildings, including, wall-mount IT cabinets, UPS units, patch panels, LAN wiring, and inter-building fiber connections across 9 buildings (see locations further down).

A. Description of Solution and Services

The Purchasing Entity is issuing this RFQ to purchase the following:

☐ software: on-premises ☐ software: cloud-based ☐ infrastructure as a service / platform as a service ☒ services: setup / implementation / configuration ☐ services: support and maintenance ☐ services: training ☐ other

The purpose of this RFQ is sale and deployment of EEA-IT's baseline IT infrastructure for LAN wiring across 9 sites.

EEA is looking to partner with a vendor that has extensive experience implementing IT infrastructure in state-owned locations.

B. Scope of Work (see Attachment C for contact info)

Locations in scope (total of 9 locations)

1. Berkshire County Mosquito Control Project

19 Harris St, Pittsfield, MA 01201

2. Bristol County Mosquito Control Project 38R Forest St, Attleboro, MA 02703

3. Cape Cod Mosquito Control Project (2 locations)

a. 88 Willow St, Suite 7, Yarmouth Port, MA 02675

b. 109 Queen Anne Road, Harwich, MA

4. Central Massachusetts Mosquito Control Project 111 Otis St, Northborough, MA 01532

5. East Middlesex Mosquito Control Project 11 Sun St, Waltham, MA 02453

6. Norfolk County Mosquito Control District 144 Production Rd, Suite C, Walpole, MA 02081

7. Plymouth County Mosquito Control Project 272 South Meadow Rd, Plymouth, MA 02360

8. Suffolk County Mosquito Control Project 39 Industrial Dr., Hyde Park, MA 02136

C. Baseline IT

Baseline IT will be installed at all locations except for Pioneer Valley

1. Procure and Install Front door and back swing door, Wall mounted 19inch Cabinet 36" (19RU) x 24" Deep x 23" Wide having Key Fob locking system with cloud-based access control.

2. Procure and Install 24 or 48 port patch panel depending on the count of horizontal CAT6 cabling with same amount.

3. Procure and Install UPS. Solution can be provided with additional metered PDU equipment if needed.

4. Procure and Install CAT6 horizontal cabling to patch panel assigned per location. See network jack counts per location.

5. Procure and Install 4 port console server to access serial ports for inbound remote network access.

6. Dedicated electrical outlet next to the IT Cabinet should be terminated at NEMA L5-20R

D. Hardware requirements

1. Belden XHW-3624-GD front door and back swing door Wall mounted 19-inch Cabinet 36" (19RU) x 24" Deep x 23" Wide with centralized cloud managed Access Control system (see Attachment B).

2. Certified CAT6 patch panels to be used only.

3. Cable Spec - Plenum Rated Certified CAT6 ethernet.

4. UPS - Lithium battery-based, double conversion/online UPS 120V NEMA L5-20P input with 8x NEMA

5-15R outlets, preferred switchable via network interface, includes network interface card for HTTP, SSH, SNMPv2\v3, access and monitoring. Include environmental monitoring with minimum temperature and humidity.

5. Tripp lite 4-port Console server B09-004-1E or equal to can be proposed.

E. Network requirements per location (See Attachment E - Floor Maps)

Site Horizontal CAT6 Cabling

Count of Dual Network Jacks

110v UPS /

PDU

Electrician (prefer twistlock NEMA-L5-20R) IT cabinet

Berkshire County Need 4x Duals Need cabinet will require dedicated 20amp Need

Bristol County Need 30x Duals Need No Need

Cape Cod (E Yarmouth) Need 10x Duals Need cabinet will require dedicated 20amp Need

Cape Cod (Harwich) Need 2x Duals Need cabinet will require dedicated 20amp Need

Central No Already cabled, ask if add-on? Need cabinet will require dedicated 20amp Need

East Middlesex Need 7x Duals Need cabinet will require dedicated 20amp Need

Norfolk County No Add-on reception 2xduals offices 3xduals Need cabinet will require dedicated 20amp Replace cabinet

Plymouth County Replace cross connects

Already cabled, ask if add-on? Need cabinet will require dedicated 20amp Replace cabinet

Suffolk County Need 4x Duals Need cabinet will require dedicated 20amp Need

III. Estimated Term The estimated term of any contract entered under this RFQ shall consist of an initial 3-month term, with implementation to be completed by June 30th, 2026, and may be renewed or extended upon written agreement by the awarded Bidder and the Purchasing Entity, but no such continuations may extend past 6/30/2035. The initial term and all renewals or extensions shall be referred to collectively as the “Term.”

The maximum Term length will be governed by the applicable Statewide Contract. The contract must also include a maintenance agreement with terms agreed upon by EEA as well as the contractor. EEA reserves the right to terminate the contract at any time deemed appropriate by EEA, upon prior written notice to the contractor.

IV. Order of Precedence The agreement resulting from this RFQ shall consist of the following documents in the following order of precedence:

a) The Commonwealth Terms and Conditions or the Commonwealth Terms and Conditions for Information Technology Contracts, as applicable

b) The Commonwealth Standard Contract Form

c) The applicable Statewide Contract RFR (ITT72)

d) The Bidder’s response thereto

e) This RFQ (including all amendments, and clarifications hereto)

f) Any agreement negotiated between and executed by the parties

g) The Bidder’s response to this RFQ (including all amendments, clarifications, and best and final offers)

V. Data Classification The Commonwealth of Massachusetts collects, manages, and stores information to support its business operations. The Commonwealth is committed to preserving the confidentiality, integrity, and availability of its information assets. Such information assets may include, without limitation, personal information, confidential information, and information protected under applicable law. Bidder agrees and acknowledges that its access, or potential access, to certain information assets may require certifications, background checks, or other additional requirements. Purchasing Entity anticipates that the awarded Bidder will have access, or potential access, to the following checked data types as a result of providing services/products to Purchasing Entity under this RFQ.

Data Type Applicable Laws and Regulations Additional Requirements

N Personally Identifiable Information

M.G.L. c. 93H M. G. L. c. 66A

N Payment Card Information PCI Standards

N Family Educational Rights and Privacy Act data

Family Educational Rights and Privacy Act

N Protected Health Information

Health Insurance Portability and Accountability Act of

Commonwealth of Massachusetts Executive Office of Health and Human Services Data Management and Confidentiality Agreement

N Federal Tax Return Information Publication 1075

- Publication 1075 Exhibit 7

- Commonwealth of Massachusetts Dept. of Revenue background check

N Criminal Offender Record Information

FBI Security Addendum NCIC 2000 Operating Manual CJIS Security Policy Title 28, CFR Part 20

- Dept. of Criminal Justice Information certification

- background check

N Criminal Justice Information

FBI Security Addendum NCIC 2000 Operating Manual CJIS Security Policy Title 28, CFR Part 20

- Dept. of Criminal Justice Information certification

- background check

N Social Security Administration Data

Privacy Act 5 U.S.C. 552a s. 1106

N Other

Bidder certifies that its products or services, as offered in its RFQ response, meet all applicable legal and regulatory requirements pertaining to the identified data types indicated above. Bidder also agrees to enter into additional agreement(s), as reasonably requested by the Commonwealth prior to gaining access, or potential access, to Commonwealth information assets. Bidder acknowledges that the list above is not exhaustive, and Purchasing Entity may designate additional data types, applicable laws and regulations, and additional required documentation in the contract resulting from this RFQ or any amendment thereto.

VI. Additional Requirements

A. Enterprise Information Security Standards and Policies

All products and services provided to the Commonwealth must comply with all applicable policies adopted by the Purchasing Entity, which shall be made available to Bidder prior to contract execution. At a minimum, all goods and services provided to the Commonwealth must comply with the Enterprise Information Security Standards and Policies (Enterprise Information Security Policies | Mass.gov)2.

Bidders shall provide information that demonstrates that their security practices meet the requirements detailed in these policies.

2 The Enterprise Information Security Standards and Policies apply to Commonwealth Executive Department Purchasing Entities and Purchasing Entities using the Commonwealth network.

https://www.mass.gov/handbook/enterprise-information-security-policies

B. Contract Negotiation and Amendments

The Purchasing Entity may negotiate changes to the original performance measures, quantities, Term length, and requirements identified in this RFQ at any time, provided that such changes are consistent with the scope of this RFQ. The Purchasing Entity may negotiate and execute contract amendments with the awarded Bidder(s) which the Purchasing Entity reasonably determines are within the scope of this RFQ and necessary to result in best value to the Commonwealth.

C. Promotional Materials

Bidder must not reference the Purchasing Entity or the Commonwealth in any promotional or marketing materials, including but not limited to use of the Purchasing Entity’s or the Commonwealth’s name or logo, without first obtaining the Purchasing Entity’s prior written approval for such use. Bidder must not use the Commonwealth’s seal in any promotional or marketing materials.

Bidders are discouraged from including extraneous promotional or marketing materials in their responses to this RFQ and excessive promotional or marketing materials may detract from the Bidders’ overall score.

D. Pending Litigation

Bidder must affirm that there is no pending litigation involving the Bidder, Provider, or the Solution provided in the response, that may impair or interfere with the Purchasing Entity’s right to use the Solution. Bidder must warrant that there are no actual or threatened actions arising from, or alleged under, any intellectual property rights of any third party.

E. Oral Presentations and Demonstrations

In its discretion, the Purchasing Entity may invite one or more Bidders whose responses have been judged competitive and responsive in the course of the evaluation to participate in a facilitated oral presentation, including a demonstration of the proposed Solution. The Purchasing Entity may use these demonstrations and oral presentations to clarify aspects of the Bidder’s response or to inquire as to the Bidder’s approach, recommendations, and experience. The Purchasing Entity may adjust its scoring of a prospective Bidder based on the Bidder’s performance during production demonstration and/or oral presentation.

The Purchasing Entity reserves the right to apply restrictions to the structure and content of Bidder’s product demonstrations and oral presentations. Demonstrations and oral presentations shall not be open to the public nor to any competitors. The schedule of the demonstrations and oral presentations will be arranged directly with the Bidders selected by the Purchasing Entity. Failure of a Bidder to agree to a date and time may result in rejection of the Bidder’s response.

Bidders must use publicly released products and operating systems in their demonstration. No pre-production products (e.g., “beta”) should be demonstrated.

F. Review Rights

Responses to this RFQ may be reviewed and evaluated by any person(s) at the discretion of the Purchasing Entity including non-allied and independent consultants retained by the Purchasing Entity for the sole purpose of evaluating and analyzing responses.

G. Permitted Copies

At no additional cost, Bidders must authorize the Purchasing Entity to make, keep and retain a reasonable number of machine-readable copies of all core software components included in the Bidder’s Solution for testing, backup or archival purposes (the “Permitted Copies”).

At no additional cost, Bidders must include the Purchasing Entity licenses to implement a second instance of all core software components included in the Bidder’s Solution for disaster recovery purposes. In the event of a disaster recovery scenario, Bidder must authorize the Purchasing Entity to run such second instance without requiring any additional licenses or fees. Bidder must authorize the Purchasing Entity to make the Permitted Copies available to personnel at its disaster recovery site(s) who require use of such Solution to assist the Purchasing Entity with disaster recovery exercises.

H. Risk Management

Bidder must indicate the types of system audits or assessments (e.g. SOC 2) it conducts or engages third parties to conduct on its behalf, pertaining to the quoted products or services, and the frequency of such audits or assessments. Any time after submitting its Bid, upon Purchasing Entity's request, Bidder shall provide audit or assessment reports to the Purchasing Entity.

I. Warranties

Bidder shall provide all warranties listed below. Additional warranties may be agreed to in the contract resulting from this RFQ.

1. Bidder must provide all warranties required by the applicable Statewide Contract.

2. Bidder warrants that all software, software as a service, infrastructure as a service, platform as a service, and related services (collectively, the “Solution”) shall be provided in accordance with applicable State and Federal laws and in accordance with industry standards.

3. Bidder warrants that all personnel performing services shall act with due diligence and care and are qualified to perform such services in accordance with industry standards. Bidder warrants that it shall be responsible for the actions and omissions of all subcontractors and shall ensure all subcontractors’ compliance with the terms of an agreement resulting from this RFQ.

4. Bidder warrants that for a minimum period as provided in the applicable Statewide Contract (the “Warranty Period”) after the Purchasing Entity accepts any Solution, or for the entire duration of the subscription term to such Solution, the Solution delivered by Bidder under this RFQ will substantially conform to the applicable Specifications. As used in this RFQ, “Specifications” means (i) the requirements for the Solution set forth in this RFQ, (ii) the Solution’s functional, performance, and interoperability requirements set forth in any agreement entered hereunder; (iii) the Solution functionality and description provided in Bidder’s response to this RFQ, and (iv) to the extent not inconsistent with the foregoing, the Bidder’s published specifications and documentation for the Solution. If Purchasing Entity discovers a non-conformity in the Solution during the Warranty Period, then Bidder shall use commercially reasonable efforts to, at its option, (1) correct the non-conformity, (2) provide a work around or patch that is acceptable to the Purchasing Entity (a “Fix”), or

(3) replace the Solution. If Bidder is unable to remedy a non-conformity within a reasonable period, Purchasing Entity may terminate any agreement related to the Solution effective immediately upon written notice to Bidder. In this event, Bidder shall promptly pay to Purchasing Entity an amount equivalent to all amounts paid by Purchasing Entity for (i) Solution license fees; (ii) maintenance, support and service fees; and (iii) all amounts already paid and not yet rendered for the Solution and/or services not yet delivered to and accepted by Purchasing Entity. Any replacement or error correction will not extend the original Warranty Period. During the Warranty Period, Bidder will not charge Purchasing Entity for services, parts, labor or transportation.

5. Bidder warrants that all applicable agreements and terms will be provided in Bidder’s response.

Bidder further warrants that the sale of the Solution and services, and the Purchasing Entity’s use of the Solution, will not be subject to any shrink-wrap, click-through, online terms, or similar agreements. Any terms or agreements that are not executed by an authorized signatory of the Purchasing Entity will be void.

6. Bidder warrants that the Solution does not infringe on any existing intellectual property rights of any third party and that the Bidder has obtained all rights, grants, assignments, conveyances, licenses, permissions and authorizations necessary or incidental to any materials owned by third parties supplied or specified by it for incorporation into the Solution.

7. Bidder warrants that it has made commercially reasonable efforts to ensure that the licensed copy of the Solution provided to Purchasing Entity does not contain any virus, Trojan horse, worm or other software routines or equipment components designed to permit unauthorized access, to disable, erase, or otherwise harm software, equipment, or data (“Unauthorized Code”).

8. Bidder warrants that it shall provide all necessary authorization codes necessary for successful installation of the Solution. Bidder also must also provide reauthorization codes to Purchasing Entity should such codes be necessary for the Solution to remain functional during the Term.

ATTACHMENT A – COMMBUYS Instructions

Interested Bidders must submit their response using COMMBUYS.

Useful links

• Job aid on how to submit a quote: https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download

• Webcast: https://https://www.screencast.com/t/GMJLKkilF12, which will familiarize bidders with

COMMBUYS terminology, basic navigation, and provide guidance for locating bid opportunities in COMMBUYS and submitting an online quote.

• Bidders MUST have their complete bid fully loaded and submitted prior to the time and date listed in the calendar. COMMBUYS will not allow for bids to be submitted after the posted time.

Bidder may contact the COMMBUYS Help Desk at COMMBUYS@state.ma.us or call during normal business hours (8AM – 5PM, Monday – Friday) at 1-888-627-8283 or 617-720-3197.

Written questions via the Bid Q&A on COMMBUYS The “Bid Q&A” provides the opportunity for Bidders to ask written questions and receive written answers from the Strategic Sourcing Team (SST) regarding this Bid. All Bidders’ questions must be submitted through the Bid Q&A found on COMMBUYS (see below for instructions). Questions may be asked only prior to the Deadline for Submission of Questions stated in the Procurement Calendar. The issuing department reserves the right not to respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

Please note that any questions submitted to the SST using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions, Bidders are asked to review all questions previously submitted to determine whether the Bidder’s question has already been posted.

Bidders are responsible for entering content suitable for public viewing, since all the questions are accessible to the public. Bidders must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Bidder’s company or other companies. The PMT reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this Bid.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective Bidder and awarded Bidder to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Bidder’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Bidder’s computer, network or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded Bidder and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Locating Bid Q&A Log into COMMBUYS, locate the Bid, acknowledge receipt of the Bid, and scroll down to the bottom of the Bid Header page. The “Bid Q&A” button allows Bidders access to the Bid Q&A page.

https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download https://www.screencast.com/t/GMJLKkilF12 mailto:COMMBUYS@state.ma.us

FORM 1 – RFQ RESPONSE FORM

Bidders should avoid including additional components in their responses which are not expressly requested in the RFQ. If multiple options are available and responsive to the RFQ, Bidders must clearly identify the differences in cost and functionality of each option.

I. Statement of Interest and Contact Information Company or Organization Name:

_______________________________________________ (“Bidder”)

Bidder Address:

Bidder Contact(s):

Name: _________________________________________ Email: _________________________________________ Phone: _________________________________________

Name: _________________________________________ Email: _________________________________________ Phone: _________________________________________

By submitting this RFQ Response, the Bidder hereby agrees and acknowledges that any agreement resulting from the RFQ will be subject to the documents incorporated therein, as provided in Section IV (Order of Precedence) of the RFQ. Subject to Section II(F) in this RFQ Response Form, the Bidder agrees to all terms of the RFQ including all documents incorporated into the agreement.

II. References ___ If marked, Bidder must describe three references to the Purchasing Entity illustrating examples in which Bidder has provided similar hardware, software, maintenance, and services to organizations of comparable size to the Purchasing Entity within the last five to ten years, if applicable. Bidder must provide the name and contact information for an individual employed by the customer. Bidders are encouraged to provide references of government organizations within the Commonwealth. Bidder agrees that the Purchasing Entity or its agents may contact any individual(s) named as references hereunder. References must be submitted in the format specified on the OSD business reference form, which is available at https://www.mass.gov/files/documents/2016/08/wd/business-reference-form_0.doc?_ga=2.37941354.891907013.1563542725-372871650.1562964984.

III. Data Classification Bidder must describe its information security practices and policies with respect to the Data Types identified in Section V (Data Classification) of the RFQ. Additional documentation may be attached to this Response form.

IV. Business and Technical Response

A. Description of the specific products/service offered:

https://www.mass.gov/files/documents/2016/08/wd/business-reference-form_0.doc?_ga=2.37941354.891907013.1563542725-372871650.1562964984 https://www.mass.gov/files/documents/2016/08/wd/business-reference-form_0.doc?_ga=2.37941354.891907013.1563542725-372871650.1562964984

B. Description of warranty, maintenance, and support applicable to the products and services listed. Note that warranty, maintenance, and support must be consistent with requirements set forth in the applicable Statewide Contract.

C. Provide an estimate timeframe for delivery of products, and commencement and completion of services once a Purchase Order is issued.

D. If Bidder provides services, provide a list of assumptions on which it is basing its bid.

E. Attach an unlocked, editable copy of any relevant license agreement, subscription agreement, warranty or maintenance agreement, technical support description and any other forms or agreements related to the procurement of the Bidder’s proposed solution, in MS Word format.

V. Requirements Purchasing Entity may request a product or service by manufacturer name (see section IV) and omit this section. If Purchasing Entity does not request a product or service by manufacturer name, Purchasing Entity will complete the following tables regarding requested functionality. Bidders may only propose product versions that are fully released for the open market by the RFQ response deadline.

FORM 2 – CLOUD TERMS TABLE

Cloud Terms (02.05.2025).docx

FORM 3 - STATEMENT OF WORK TEMPLATES

Fixed Price

SOW - Fixed Price (09.16.2025).docx

Time & Material

SOW - T&M

(09.16.2025).docx

FORM 4 – RISK MANAGEMENT FORM

Risk Management Terms (3.7.2022).doc https://massgov.sharepoint.com/:w:/r/sites/TSS-Contract-Mgmt/_layouts/15/Doc.aspx?sourcedoc=%7B982BF529-F98C-4100-89CA-924A26E77D0F%7D&file=SOW%20-%20Fixed%20Price%20(5.17.2023).docx&action=default&mobileredirect=true

FORM 5 – SMALL BUSINESS PURCHASING PROGRAM

[Mandatory for Executive Department Purchasing Entities Only; Optional for other Purchasing Entities]

Small Business Purchasing Program

<All subsections of this section are required for inclusion> [MANDATORY FOR PROCUREMENTS WITH

ANNUAL VALUES EQUAL TO OR LESS THAN $250,000; DELETE IF NOT APPLICABLE]

Program Background The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts.

2. Been in business for at least one year.

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.commbuys.com/bso/ http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov

ATTACHMENT B – Access Control system specs

• HES Hardwired Server Lock HID multiCLASS SE Reader Integrated W (model# KS200-S-IPS-B)

• HES K-Series External Switch Kit Surf Mount Door Position (model# KS-DPS)

• 100CRP-UCXAB26D POINTE 6PIN A-BEST UNCOMB 26D A KEYWAY UNCOMBINATED CORE SAT

• Avigilon Alta Control Center Premium for 10 Entries 1 (model# SW-PRM-P10)

• Single Door Controller, 2 entry capacity, 2 reader inputs, (model# OP-CR-SDC)

ATTACHMENT C – Site Contact Info

1. Berkshire County Mosquito Control Project Chris Horton, Superintendent 19 Harris St, Pittsfield, MA 01201 �� 413-447-9808

2. Bristol County Mosquito Control Project Priscilla Matton, Superintendent 38R Forest St, Attleboro, MA 02703 �� 508-823-5253

3. Cape Cod Mosquito Control Project (2 locations) Gabrielle Sakolsky, Superintendent | Barton Morris, Assistant Superintendent 88 Willow St, Suite 7, Yarmouth Port, MA 02675 �� 508-775-1510 109 Queen Anne Road, Harwich, MA

4. Central Massachusetts Mosquito Control Project Timothy McGlinchy, Executive Director 111 Otis St, Northborough, MA 01532 �� 508-393-3055

5. East Middlesex Mosquito Control Project Brian Farless, Superintendent 11 Sun St, Waltham, MA 02453 �� 781-899-5730

6. Norfolk County Mosquito Control District David A. Lawson, Director 144 Production Rd, Suite C, Walpole, MA 02081 �� 781-762-3681

7. Plymouth County Mosquito Control Project Ross Rossetti, Superintendent 272 South Meadow Rd, Plymouth, MA 02360 �� 781-585-5450

8. Suffolk County Mosquito Control Project Brian Farless, Superintendent

�� 781-899-5730

ATTACHMENT D – Recommended Regional Grouping & Daily Route & Itinerary

Grouping the nine MCD sites into three regional clusters to provide a practical structure for scheduling. Vendors will travel through each day’s route.

Day Region Sites & Order Approx. Route

Mon Oct 27 – Western → Central MA

Berkshire → Northborough → Waltham

�� Berkshire County – 19 Harris St, Pittsfield →

�� Central MA – 111 Otis St, Northborough →

�� East Middlesex – 11 Sun St, Waltham

Pittsfield → Northborough → Waltham

Tue Oct 28 – Metro Boston / South Shore

Walpole → Hyde Park → Attleboro

�� Norfolk County – 144 Production Rd, Walpole →

�� Suffolk County – 39 Industrial Dr, Hyde Park →

�� Bristol County – 38R Forest St, Attleboro

Walpole → Hyde Park → Attleboro

Wed Oct 29 – Southeastern / Cape Cod

Plymouth → Yarmouth Port → Harwich

�� Plymouth County – 272 S Meadow Rd, Plymouth →

�� Cape Cod (Yarmouth Port) – 88 Willow St Suite 7 →

�� Cape Cod (Harwich) – 109 Queen Anne Rd

Plymouth → Yarmouth Port → Harwich

3-Day Itinerary

Day 1 — Western & Central Massachusetts (Monday Oct 27)

1. 9:00 AM – 10:00 AM:

Berkshire County MCP 19 Harris St, Pittsfield MA 01201

2. 12:30 PM – 1:30 PM:

Central Massachusetts MCP 111 Otis St, Northborough MA 01532 (2 hr. 30 min drive from Pittsfield)

3. 3:00 PM – 4:00 PM:

East Middlesex MCP 11 Sun St, Waltham MA 02453 (1 hr. drive from Northborough)

Day 2 — Greater Boston / South Shore (Tuesday Oct 28)

1. 9:00 AM – 10:00 AM:

Norfolk County MCD 144 Production Rd Suite C, Walpole MA 02081

2. 11:00 AM – 12:00 PM:

Suffolk County MCP 39 Industrial Dr, Hyde Park MA 02136 (45 min drive)

3. 2:00 PM – 3:00 PM:

Bristol County MCP 38R Forest St, Attleboro MA 02703 (45 min drive)

Day 3 — Southeastern Mass / Cape Cod (Wednesday Oct 29)

1. 9:00 AM – 10:00 AM:

Plymouth County MCP 272 South Meadow Rd, Plymouth MA 02360

2. 12:00 PM – 1:00 PM:

Cape Cod MCP – Yarmouth Port 88 Willow St Suite 7, Yarmouth Port MA 02675 (1.5 hr. drive)

3. 2:30 PM – 3:30 PM:

Cape Cod MCP – Harwich 109 Queen Anne Rd, Harwich MA 02645 (30 min drive)

ATTACHMENT E – Floor Maps

Berkshire County Mosquito Control Project 19 Harris St, Pittsfield, MA 01201

Exhibit A and A-I Plan Showing Location and Measured Drawing of the Premises

Bristol County Mosquito Control Project 38R Forest St, Attleboro, MA 02703

Cape Cod Mosquito Control Project 88 Willow St, Suite 7, Yarmouth Port, MA 02675 109 Queen Anne Road, Harwich, MA

Central Massachusetts Mosquito Control Project 111 Otis St, Northborough, MA 01532

East Middlesex Mosquito Control Project 11 Sun St, Waltham, MA 02453

Norfolk County Mosquito Control District 144 Production Rd, Suite C, Walpole, MA 02081

NCMC Building Layout R4.pdf

Plymouth County Mosquito Control Project 272 South Meadow Rd, Plymouth, MA 02360

A4(1).pdf A3(1).pdf A2(1).pdf A1(1).pdf COVER(1).pdf A8(1).pdf

A7(1).pdf A6(1).pdf A5(1).pdf

Suffolk County Mosquito Control Project

APPENDIX 1 – RFQ Response Requirements

Interested Bidders must submit their response using COMMBUYS.

The directions in this portion of the RFQ describe a structured format for responses designed to facilitate equitable evaluation of all responses. These directions apply to all responses submitted. Completeness and clarity of response content are important.

Responses must give a straightforward and concise description of the respondent’s capabilities as they pertain to this project’s requirements. Information included with a response must be directly relevant to evaluating the responder’s qualifications, particularly as they relate to the work described above.

Padding responses with company marketing documents, long lists of past and present clients for any work the company has ever done, and voluminous staff resumes must be avoided.

Responses to this RFQ must be organized as described below. Each section should discuss specifications and requirements in the RFQ, as appropriate. EOEEA reserves the right not to evaluate responses that do not conform to the requirements below. We request that proposals include the following components:

1. Letter of Transmittal

2. Proposed Approach and Implementation Methodology

3. Project Schedule

4. Key Personnel and Resumes

5. Prior Project References

6. Cost Estimates

7. Supplier Diversity Plan (SDP)

Letter of Transmittal The letter of transmittal serves as a cover sheet. The letter of transmittal must:

• Identify the submitting organization.

• Identify the name(s) and title(s) of the person(s) authorized to negotiate and sign a statement of work on behalf of the organization.

• Identify the names, titles, telephone numbers, and email address of persons to be contacted for clarification.

• Identify the name, telephone number, and email address of the person who will serve as the project manager.

• State that the Bidder agrees to the terms of this RFQ

• State whether the Bidder is bidding in its capacity as a vendor on ITT72

Proposed Approach and Implementation Methodology All Bidders must provide a narrative describing the Bidder’s and subcontractors’ capabilities for performing this project and relevant experience, including:

• NEED IT INFRASTRUCTURE IMPLEMENTATION EXPERIENCE AND need to have deployed equipment to a state-owned location before.

• A description of Bidder’s proposed approach for providing the Scope described in the RFQ, including a comprehensive description of the proposed implementation methodology for the Project. The description should include how the Vendor has developed this methodology to incorporate lessons learned from experiences as well as to meet the needs described in the RFQ.

• Describe in detail the approach to configuration and set-up activities. Will the Vendor team complete most of the configuration based upon information gathered from the EOEEA subject matter experts, or will the EOEEA be expected to perform much of the configuration?

• Vendor to describe what level of pre- and post-go-live support is available under the proposed fee structure. If varying levels of support are available, this section of the RFP response should clarify these potential support services and highlight the level of support that has been proposed.

• Vendor shall include the proposed resource levels for the EOEEA Implementation Project Team and their Project Teams.

• A detailed implementation timeline.

EOEEA reserves the ability to negotiate a final scope of work, which includes a phased approach based on tasks.

Project Schedule The Bidder shall submit a proposed Project Schedule with the major milestones, activities, and timing of deliverables for the Scope of Work described in the RFQ. In addition, the response should reflect Project predecessors, successors, and dependencies.

• EOEEA requests that the sample Project Schedule be in a Gantt chart format.

• EOEEA would expect implementation to begin in Feb. 2026 and finish by June 30th, 2026.

• Proposer to submit as an Exhibit, a sample Project Schedule.

Key Personnel and Resumes The response must demonstrate the bidder’s managerial and technical ability to provide the services being sought. Respondents shall describe the professional qualifications and experience of the staff, including those from sub-contractors (if any), who will perform work on this project. In addition, the Bidder should attach all current resumes of key personnel (not to exceed two pages per person).

Identification of key personnel will also include the expected availability during the contract period.

EOEEA recognizes that some flexibility in scheduling is appropriate and necessary to obtain qualified staff. Include an organizational chart of the team (Bidder and subcontractors) and their roles.

Prior Projects and References Respondents must provide no more than three (3) relevant examples of their organization’s experience delivering services similar to the RFQ scope of services described in this solicitation. For each of these prior projects, the Bidder must also provide:

• The name and affiliation and the current email address and telephone number of the client’s project manager or equivalent.

• The project’s beginning and ending dates; and

• A concise description of the work performed, the software environment and hardware platform deployed, and of the products delivered.

The quality of the reference as well as the similarity of the reference to the work described in this RFQ will be evaluated. Publicly available products of prior projects are strongly preferred.

EOEEA reserves the right to request additional references.

Cost Estimates The Bidder must attach the cost worksheet that includes a not to exceed price for all implementation costs, annual subscription fees, annual reoccurring maintenance fees (if applicable), and any option costs.

The cost estimates should include:

One Time Costs – Includes Initial Set-up and Implementation Recurring Costs – Includes annual/operational costs to run platform/application (licensing, storage, etc.)

1 Year Total Cost 5 Year Total Cost Other Costs

The costs should clearly outline all platform/software products required to run the Apian product.

Cost estimates and all cost information must be contained in a single, separate, document.

APPENDIX 2 – RFQ Evaluation Criteria

The objective of the evaluation process is to determine the response that provides the best procurement value to the Commonwealth. Best value is defined as the combination of capability, staff experience, and cost that will, based on the criteria below and in the professional judgment of the proposal review team, assure timely delivery of a quality product at a reasonable and fair price for the services proposed.

EOEEA staff will use the evaluation criteria described below to objectively evaluate and rank the responses that are found to be responsive to all major requirements of this RFQ. The quality of the response in each of the categories below will be rated, and a comparative ranking of all responses will be developed. All proposals received by the due date and meeting the requirements established in this RFQ will be reviewed and evaluated in accordance with, but not limited to, the following criteria:

1. Completeness and Clarity of the Proposal – 25%

The Bidder should present a plan of approach to achieve end deliverables that is logical, well thought-out, achievable, and that fully addresses all elements stated in this RFQ, including:

• An achievable and organized work plan and schedule

• A detailed project budget that meets all scope and functional requirements

2. Price – 50%

Proposals that can accomplish the scope with lower budgets may be weighed more favorably.

3. Interview – 10% EOEEA, at its sole discretion, reserves the right to have solution demonstrations with those Bidders on the Vendor Shortlist, or any other Vendor. Demonstrations may be conducted via web conference.

Demonstrations will involve a scripted demonstration. The schedule, scripts, and demonstration requirements will be provided with the invitation to participate in demonstrations. Evaluation Committee members will view the demonstrations, and additional EOEEA and MEP staff may also be in attendance to observe and provide informal feedback.

4. References – 5%

This part of the evaluation has two subsections: Similarity of Reference Projects and Quality of Reference Responses.

• Reference projects will be evaluated for their similarity to the one that is the subject of this RFQ.

Similarity will be determined based on the similarly of the reference project deliverable. In addition, this portion of the evaluation will assess whether the references were satisfied with the quality and experience of respondent’s project management, staff work, and delivered products; whether they enjoyed good working relations with the contractor’s project staff, and whether they would hire the contractor again for similar work. Whether or not reference projects adherence to schedule (for the elements over which the vendor had control) was satisfactory will also be assessed.

5. Team Qualifications and Technical/Analytical Capabilities – 10%

The Bidder’s proposed team (including subcontractors) should demonstrate significant knowledge and analytical skills necessary to complete all tasks and deliverables described in the scope of work, including experience with and references on similar types of projects.