FY26 CTF Spring Convening Video RFQ PRF86

The Children's Trust, a Massachusetts state agency, is requesting quotes for videography services to document its Spring Convening event with responses due May 26, 2026 — a five-day turnaround. The filming window is May 28, 2026, 12:00 p.m. to 3:00 p.m. at Four Points Sheraton in Norwood, Massachusetts. Preference is given to Massachusetts Small Business Purchasing Program (SBPP) participants meeting best value criteria.

The scope includes on-site single-camera interviews with event participants, basic lighting and audio equipment suited to an indoor conference setting, b-roll capture, and coordination with event staff. Deliverables comprise three edited videos — a horizontal highlight reel under two minutes, a horizontal compilation of all participant responses with minimal editing, and a vertical social media video under 60 seconds — plus delivery of all raw footage. Post-production work includes basic color correction, audio leveling, light branding with logo and end card, burned-in or SRT file captions for accessibility, and licensed music. The vendor provides an all-in quote covering filming, equipment, editing, and revisions. Draft videos are due within two to three weeks of filming; final delivery is due within one week of consolidated feedback.

Completion is anticipated by June 30, 2026, though all dates are subject to change. This is a single-award, fee-for-service procurement. Respondents must register on COMMBUYS and submit responses electronically through that platform; all questions must also be submitted through COMMBUYS. No specific contract value, incumbent, or detailed evaluation weighting is stated in the RFQ.