FY26 All-Terrain Rotary Tree Trimmer Rental

The Missouri Department of Transportation (MoDOT) has issued an Invitation for Bid (IFB) soliciting rental services for all-terrain telescoping rotary tree trimmers to support vegetation management along state rights of way across the state. The procurement covers a three-year base period from July 1, 2026, through June 30, 2029, with two optional one-year renewal periods available at MoDOT's discretion. Qualified vendors must provide 4-wheel drive rubber-tired units, specifically Kershaw or Jarraff tree trimmers or approved equivalents, featuring minimum 100 horsepower engines, 75-foot non-conductive telescopic booms with 90-degree range of motion, single 24-inch carbide-tipped saw blades rotating at minimum 2,800 rpm, 20,000 pound pull winches, and comprehensive safety certifications including FOPS, ROPS, and OPS compliance. Bidders must submit pricing for three line items: monthly all-terrain telescoping rotary tree trimmer rental, replacement blades, and delivery costs per mile on a firm fixed-unit basis with all discounts and FOB destination delivery included. The procurement requires bidders to address operational requirements including minimum rental periods, delivery timelines across MoDOT's seven districts, maintenance and on-site repair availability, disabled equipment credit policies, deposit requirements, and inventory practices. Evaluation will utilize objective cost analysis with awards made on an all-or-none basis to the lowest responsive and responsible vendor meeting all mandatory specifications. Bids must be submitted electronically through MissouriBUYS (powered by MOVERS) or via mail (USPS, UPS, or FEDEX) by February 2, 2026, at 2:00 PM Central Time, with hard copy submissions requiring advance notification to buyer Ashten Lorts at least five business days prior to closing. Contractors must provide comprehensive operator and repair training at their own expense within one month of delivery and maintain general liability insurance of not less than $600,000 per person and $4,000,000 aggregate, business automobile liability of $600,000 per person and $4,000,000 aggregate, and Missouri State Workers' Compensation coverage with $1,000,000 employer's liability insurance.

The procurement encourages participation from minority business enterprises (MBEs), women business enterprises (WBEs), and service-disabled veteran business enterprises (SDVEs), with no identified set-asides or sole-source restrictions limiting competition. Bidders manufacturing or producing products in the United States may receive a ten percent preference under the Domestic Products Procurement Act. Mandatory submission requirements include completed Exhibits M (Anti-Discrimination Against Israel Act Certification) and N (Domestic Products Procurement Act Preference), along with optional participation in cooperative purchasing agreements. No incumbent vendors or existing contractors are identified in the solicitation documents, indicating an open competitive procurement. The specifications reference MoDOT's five primary operational districts (Northwest, Southwest, Northeast, Southeast, and Central) spanning all 114 Missouri counties with 114 strategically positioned maintenance facilities, though no specific contract value or budget range is disclosed in the available documentation. Late delivery of equipment will result in liquidated damages of $50 per day per item, and delivery is required to various MoDOT locations statewide between 8:00 a.m. and 2:00 p.m., Monday through Friday.