FY25 ZZS001 Operations Portable Wheel Load Scales

The Illinois Department of Transportation (IDOT) is seeking to procure eight fully electronic portable wheel load scales for weight enforcement operations, specifically the International Road Dynamics (IRD) PAT SAW 10C/III Aluminum Portable Wheel Load Scales with Electronic Accessories. The procurement is a solicitation under Bid Number B-46696, with an Invitation for Bid (IFB) posted on March 12, 2025, and responses due by March 27, 2025. The scales must have a weight capacity of 0-20,000 lbs, measure 33.8" x 20.4" x 1.5", and operate in temperatures ranging from -4 to 104°F. Bidders must be established manufacturers or authorized dealers and submit comprehensive descriptive literature demonstrating compliance with technical specifications. Key requirements include certification by the Department of Weights and Measures, National Bureau of Standards Handbook 44 compliance, and the ability to perform at least eight hours of continuous cordless weighing. Evaluation will be based on the lowest overall total price, with bidders required to submit electronic bids through the BidBuy platform.

The procurement appears to have several preferences and restrictions, including a strong preference for domestic products manufactured in the United States. Potential bidders must complete multiple disclosure forms, including Vendor Disclosure and IPG Active Registered Vendor Disclosure, and demonstrate compliance with state requirements such as non-discrimination policies, drug-free workplace standards, and ethical business conduct. Minority and veteran-owned businesses may receive additional consideration under the Business Enterprise Program and Veterans Small Business Program. While specific budget ranges are not explicitly stated, the contract will have an initial term of 12 months with a maximum potential term of 10 years. Subcontractors are not permitted, and all work must be performed within the United States. Successful vendors must provide a standard one-year warranty covering parts, labor, and shipping, and demonstrate the capability to provide prompt parts and service within Illinois.