FY25 Service Contract for Kubota Mowers/Cullman

The State Military Department in Alabama is seeking a service contract for Kubota mowers located in the Cullman area, with the procurement opportunity covering Coosa County. The contract, designated as FY25, will run from January 1, 2025 through September 30, 2025, focusing on as-needed parts, preventative maintenance, and repairs for Kubota brand mowers. Specific service requirements include oil and filter changes, blade replacements, belt replacements, deck repairs, electrical repairs, and engine repairs at the Cullman National Guard Armory. Vendors must be physically located within 25 miles of the facility at 1000 23rd Street SW in Cullman, Alabama, and must provide detailed invoicing that demonstrates both their original parts cost and markup pricing. The solicitation requires vendors to submit an hourly labor rate and a percentage markup for parts and materials, with all service documentation needing verification of vendor costs and final pricing. Proposals are due by December 23, 2024, with the contract opportunity officially posted on December 17, 2024.

The procurement appears to have no specific set-aside designations for disadvantaged businesses or minority-owned enterprises. Vendors must be registered in the Alabama Buys system and comply with standard state procurement requirements, including tax compliance and E-Verify program enrollment for suppliers with Alabama employees. The contract contains standard boilerplate terms that prohibit state indemnification and require dispute resolution in Montgomery, Alabama. While specific budget ranges are not explicitly detailed, the contract structure suggests a variable spend based on actual maintenance and repair needs during the nine-month service period. Pricing will be determined by the awarded vendor's submitted hourly labor rate and parts markup percentage, with the State reserving the right to conduct price reasonableness analyses. Potential vendors should carefully review the attached documentation, particularly the Scope of Work and Standard Quick Quote Boilerplate, to ensure full compliance with all procurement requirements.