FY25 Laserfiche Rio LSAP and Support JP SPSSC

This state and local contract opportunity is a Small Purchase with Sole Source Conditions (SPSSC) being executed jointly by the Illinois Department of Financial and Professional Regulation (IDFPR) and the Illinois Department of Insurance (IDOI) for Laserfiche Rio licenses and maintenance support for fiscal year 2025. The procurement is for 220 Laserfiche licenses, along with technical support, to maintain critical business applications that are integrated with the software. IDFPR's research determined that TKB Associates, Inc., the sole authorized reseller for Laserfiche in Illinois, is the only vendor capable of providing the required licenses and support. By obtaining the licenses through a Joint Purchasing (JP) program with IDOI, IDFPR and IDOI will receive a 15% discount on the $28,816.70 purchase price. IDFPR explored enterprise solutions through the Department of Innovation and Technology (DoIT) master contracts, but a lack of resources, project governance, and business/budget plans have limited their ability to transition away from the current Laserfiche solution at this time.

This contract opportunity does not have any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor is TKB Associates, Inc., the sole authorized reseller for Laserfiche in Illinois. The budget for this procurement is $28,816.70, which reflects the discounted price available through the JP program between IDFPR and IDOI.