FY25 DHS SS DRS EVV System

The State of Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) is seeking to award a sole source contract to Sandata Technologies LLC for the continuation of electronic timekeeping system (EVV) services. The DRS requires the Sandata EVV system to comply with state and federal laws, process over $815 million in payments to 48,000 providers annually, and ensure timely and accurate provider payments as required by the collective bargaining agreement. DRS is finalizing a Request for Proposal (RFP) to competitively procure a new EVV system but requires this sole source contract with Sandata to maintain continuity of services from July 1, 2024 to June 30, 2025. The estimated value of the sole source contract is $2,550,000 and includes usage-based costs, technical implementation, data warehouse fees, and yearly maintenance. DHS determined Sandata is the only vendor that can meet the specific business rules and interfaces required for the Home Services Program within the given time constraints.

This sole source contract opportunity is not subject to any set-aside designations or restrictions on the types of organizations that can respond. Sandata Technologies LLC is the incumbent vendor, and the DHS requires integration with their existing Sandata EVV system. Without this sole source contract, DRS would be unable to comply with state and federal EVV requirements, leading to disruption in provider payments and potential grievances.