FY25 D2 First Aid Kit & Wall Mounted Eye Wash Station w/ 90 Day Re-Stock and Re-Fill Service- REBID

The Illinois Department of Transportation (IDOT) District 2 is seeking a vendor for a two-year contract to provide first aid kits and wall-mounted eye wash stations with a 90-day restocking and re-fill service across 19 maintenance yard facilities located in northern Illinois cities including Belvidere, Rockford, Freeport, Stockton, Galena, and Oregon. The procurement involves comprehensive maintenance and safety equipment services that require quarterly inspections, supply replenishment, and equipment checks to ensure compliance with OSHA and ANSI safety standards. Key deliverables include detailed documentation after each maintenance visit, verification of supply expiration dates, restocking of first aid items according to OSHA requirements, and thorough eye wash station maintenance, which includes flushing stations for 15 minutes during each service visit. The contract is a rebid (FY25 D2) with proposals due on March 21, 2025, and requires vendors to provide comprehensive safety equipment management with precise attention to regulatory compliance. Vendor qualifications should include ability to perform services during regular business hours, maintain detailed service records, and ensure all emergency response equipment meets current safety standards.

The contract does not explicitly outline specific set-aside designations for disadvantaged enterprises, but it does require vendors to carry substantial insurance coverage, including $1,000,000 in general commercial liability per occurrence, $2,000,000 aggregate liability, and $1,000,000 in auto liability insurance. While no incumbent vendor is mentioned, the contract allows for a maximum potential duration of 10 years, suggesting potential long-term engagement for the successful bidder. The total contract value is not explicitly stated, but pricing will be entered in the BidBuy Purchase Order, with no additional reimbursement for mileage, travel, lodging, or incidental expenses. Vendors must also comply with prevailing wage requirements, complete background checks, and provide anti-trust assignments. The contract emphasizes comprehensive documentation, safety compliance, and proactive maintenance of emergency response equipment across IDOT's District 2 maintenance facilities, with each maintenance yard having a designated contact person to coordinate services.