FY25 ADMN Catering

This state and local contract opportunity is for ongoing catering services for the Massachusetts State 911 Department. The State 911 Department is seeking to qualify catering service providers to cater meetings and events at its offices located in Middleborough, Milford, Middleton, and Springfield. The Department hosts approximately 12 events throughout the year that require catering services for around 50 attendees. Interested vendors may submit responses at any time prior to November 1, 2028 to be considered under this Request for Response (RFR). The contract duration shall not exceed four years, beginning on December 1, 2024 or the execution date, whichever is later. The RFR outlines the required catering services, including breakfast, lunch, hot and cold food options, specialized dietary offerings, and beverage requirements. Pricing will be quoted at the time of menu selection for each event. The evaluation criteria focus on the vendor's ability to service the listed locations, provide the required catering services, offer varied menu options, and provide reasonable pricing.

This contract opportunity is open to all qualified vendors, but the Massachusetts Small Business Purchasing Program (SBPP) requirements apply. The Commonwealth also requires the use of environmentally preferable products and services. While no incumbent vendor information is provided, vendors must complete the Massachusetts Substitute Form W-9 and the Electronic Funds Transfer (EFT) Sign Up Form prior to award. Prompt payment discounts may be used as a basis for selection, and the Commonwealth may negotiate discounts as deemed in its best interest. The contract is a rate contract with no maximum obligation amount, and payments will be supported by sufficient appropriations or other non-appropriated funds in the state accounting system.